Environmental Services Administrative Assistant

Working Title: Environmental Services Administrative Assistant

State Role Title:Administrative and Office Specialist II

Position Type:Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Business Services

Department: 100254 - Housekeeping E&G

Pay Band:2

Pay Rate:Pay Range

Specify Range or Amount: $36000 - $38000

Is this a JMU only positionNo

Is this a grant-funded positionNo

Is this a Conflict of Interest designated positionNo

Beginning Review Date:6/10/2026

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Located in the heart of Virginias beautiful Shenandoah Valley the city of Harrisonburg is approximately 120 miles from Washington D.C. and Richmond VA. With a population of just over 53000 Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students faculty and staff. The student body includes approximately 20000 undergraduate and 1900 graduate students with over 1000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts science and technology and professional disciplines at the undergraduate masters and doctoral levels. The university is committed to expanding diversity fostering equity and inclusion and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs focus on maintaining strong student/faculty interaction and innovative faculty research.

General Information:

James Madison Universitys Facilities Management is accepting applications for an Environmental Services Administrative Assistant. Shift is Monday Friday 6:30 a.m. 3:00 p.m. There is a slightly alternate schedule during the summer months.

JMU offers excellent comprehensive benefits which include:
Paid vacation sick parental and community service leave.
19 paid holidays a year including one week off for Thanksgiving Break and almost two weeks off for Winter Break.
Affordable health insurance; retirement through the Virginia Retirement System.
A work-life balance and integration program Balanced Dukes is designed to support and enhance the overall well-being of our employees.
A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities:

Performs and assists with all duties associated with the recruitment hiring transfer and separation of all Environmental Services.
Ensures all recruitment practices are conducted in full compliance with JMU and DHRM policies and procedures including adherence to guidelines related to nepotism background checks motor vehicle records (MVRs) and equal employment requirements. Monitors and verifies that applicants meet all required licensing and certification requirements for their positions
Assists internal and external applicants with the application process on the JMU job site.
Supports managers and supervisors by setting up and maintaining AiM queries training staff on system use and reviewing reports to identify and correct discrepancies in labor and supply data.
Provides administrative coordination and documentation support for Environmental Services by developing and maintaining spreadsheets reports and departmental records.
Provides backup administrative support for the Bloodborne Pathogen Program by maintaining accurate records tracking disposal and payment processes and ensuring compliance with all regulatory requirements.
Assists with daily tasks such as time entry supply orders and work order entry in the AiM (work management system) ensuring timely time entry for housekeeping employees.
Collaborates with the manager on various projects including data management and project coordination.

Qualifications:

Basic understanding of recruitment and hiring processes
General knowledge of timekeeping and payroll procedures
Familiarity with office administrative practices and recordkeeping
Working knowledge of computer systems and standard office software (e.g. Microsoft Office)
Understanding of confidentiality requirements and professional workplace standards
Basic awareness of data management and reporting processes

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.

We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at or You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.