Engineering Team Assistant

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Position Overview

The Engineering Coordinator provides comprehensive administrative operational and project coordination support to the Product Engineering organization. This role is critical in enabling efficient execution of engineering activities supporting leadership and ensuring alignment across cross-functional teams including HR Facilities IT Finance and Purchasing.

Essential Duties and Responsibilities:

• Provide comprehensive administrative and operational support to the Product Engineering leadership team including regional and global Engineering Directors.
• Manage day-to-day office operations ensuring an organized efficient and professional work environment.
• Coordinate and manage calendars meetings and communications including email monitoring and prioritization.
• Plan and execute internal and external events meetings and site visits.
• Oversee visitor coordination ensuring a professional and seamless experience.
• Manage office supply inventory and purchasing activities.
• Collaborate cross-functionally with HR Facilities IT Finance and Purchasing to support business operations.
• Coordinate domestic and international business travel including booking itinerary management and expense reimbursement processing.
• Support financial and administrative processes including:
  • Project hours tracking and reporting (weekly/monthly)
  • Budget planning (BP) preparation support
  • Engineering project budget tracking
• Track and report key performance indicators (KPIs) including but not limited to VAVE BOM cost changes and offshore location ratios.
• Provide administrative support to laboratory operations including purchasing coordination and material tracking/documentation.
• Support additional activities and special projects as required by Product Engineering leadership.
• Reference corporate RASIC charts for specific details on program responsibilities and authorities.
• Understands and follows existing policies procedures work instructions and standards and makes recommendations for continuous improvement.
• Follows all applicable Health and Safety processes and policies
• Follows Magnas Code of Conduct & Ethics and related compliance policies
• Perform other duties as required.

Qualifications:

• Proven experience in an administrative coordinator or operations support role (engineering or technical environment preferred).
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Experience supporting leadership in a fast-paced global environment.

Education / Experience

• Associates or Bachelors degree in Business Administration or related field preferred.
• 35 years of relevant experience in administrative or project coordination roles.
• Flexibility to support occasional needs outside standard working hours.

Special Knowledge / Skills:

• Advanced proficiency in Microsoft Office Suite including Word Excel and Project; Visio is a plus.
• Strong attention to detail and accuracy particularly in financial and reporting tasks.
• Ability to manage confidential information with discretion.
• Strong interpersonal and communication skills both written and verbal.
• Ability to work effectively in a multicultural international environment.
• Flexibility to support occasional needs outside standard working hours.

Physical Demands / Work Environment:

• Normal amount of sitting or standing average mobility to move around an office environment able to conduct normal amount of work at a computer

At Magna we believe that a diverse workforce is critical to our success. Thats why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications and in consideration of job requirements regardless of in particular color ancestry religion gender origin sexual orientation age citizenship marital status disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair consistent and efficient recruitment process we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process feel free to contact our Talent Attraction team.