Online Media and Public Outreach Coordinator (Elections Outreach Coordinator)
Job Location:
Riverside, CA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
For questions regarding this position please contact the Recruiter listed in the Supplemental Information section.
- ABOUT THE POSITION
- If you previously applied to this posting reapplication is not required. All applications will be reviewed as part of the selection process.
The Riverside County Department of Registrar of Voters is seeking anOnline Media and Public Outreach Coordinator (Elections Outreach Coordinator) for the Outreach Division in the Riverside location.
The Elections Outreach Coordinator is responsible for developing and delivering public outreach programs coordinating community events and producing digital content that educates voters about elections registration and the democratic process. The role includes creating videos and other media content managing social media campaigns building and facilitating presentations and collaborating closely with internal election staff while representing the department at community events voter registration drives and educational forums. Additionally the incumbent will be fostering partnerships with local organizations and tracking program effectiveness through data analysis and community feedback. This role requires occasional travel and field work throughout Riverside County to conduct outreach efforts represent the department at community events and facilitate presentations for public awareness.Competitive candidates will be dynamic communicators with experience in public outreach social media content creation and event planning. Additionally experience in Adobe Premiere Pro Microsoft PowerPoint and previous lead experience is required. Proficiency in Canva Later various social media platforms video production and being bilingual in Spanish are highly desired.
Applicants will be required to provide a social media graphic video and PowerPoint presentation work sample upon initial application.
The role may require carrying/lifting outreach event items such as standing banners boxes of marketing materials tables and chairs (assistance available if needed) and standing for long periods at a time including outside when conducting field work.PLEASE NOTE: The position may require full-time office presence for several months leading up to during and after elections due to the high workload. The role may involve working weekends and holidays including mandatory overtime during election and post-election periods. Travel throughout the county may be required. Outside of election season employees may choose from a 4/10 9/80 or 5/40 workweek schedule with the option of a hybrid schedule based on business needs. Flexibility working overtime weekends and holidays is required. - EXAMPLES OF ESSENTIAL DUTIES
- Oversee the assignment of tasks and prioritization of workloads for volunteers temporary staff and regular employees; ensure staff have the resources equipment materials and support to successfully implement outreach events and communications initiatives.
Coordinate the planning and implementation of organizational events of various topics involving the Registrar of Voters such as elections voter registration programs and services provided to the public.
Develop and determine effectiveness of distribution and outreach media plan; make recommendations for modifications as required.
Serve as an advocate for the Registrar of Voters promoting transparency integrity and public trust in the election process through community outreach and engagement; build partnerships with community leaders and various external organizations to broaden outreach initiatives and promote volunteer participation.
Oversee the operational budget for community outreach events and initiatives; monitor and recommend adjusting allocations ensuring fiscal responsibility; track expenditures and revenues to maintain alignment with program goals.
Develop event planning timelines task checklists and post-event analysis reports to support continuous improvement of outreach initiatives; create various communication materials including but not limited to pamphlets flyers and posters to strengthen community engagement.
Coordinate the release and distribution of ROV information to social media platforms; organize and arrange outreach campaigns.
Represent the Registrar of Voters at both internal and external meetings community events and professional gatherings; serve as a liaison to external constituents including community members corporations volunteers vendors and sponsors to foster partnerships and collaborative relationships.
Create various media content materials including presentations to be used for outreach responsibilities.
Coordinate and participate in organizational representation at County events and other community-based events ensuring a consistent and professional presence that reflects the Registrar of Voters mission and values; oversee logistics resources and staff assignments to ensure efficient and effective service delivery.
Independently handle key parts of video production to engage outreach efforts including shooting footage recording audio and completing standard edits for professional videos.
Communicate pre-event instructions with vendors volunteers assigned staff and event hosts; deliver a well-executed event that fosters community participation and involvement; provide onsite guidance to support and address questions or troubleshoot unforeseen issues.
Ensure all day-of-event details are addressed including delivery of materials pre-event set-up and equipment; conduct briefing of information to volunteers temporary staff regular employees and all major community outreach stakeholders; monitor and track progress of outreach activities and evaluate results to guide enhancements for future initiatives. - MINIMUM QUALIFICATIONS
- Education: Graduation from an accredited college or university with a bachelors degree preferably with major coursework in business and/or public administration management communications public relations or a closely related field.
Experience: Three years working in community-based volunteer non-profit government public or corporate organizations performing journey-level administrative and/or coordination functions related to community engagement or media outreach public services or programs preferably with experience in volunteer or community programs external relations community outreach development events management marketing or communications.
Knowledge of: Event planning methods and principles; methods and techniques used for organizing and managing projects or programs planning breakdown assignment designation and budgeting; election laws regulations and ordinances; volunteer and temporary services and the role of volunteers in relation to paid County staff; techniques for supporting guiding and encouraging team members digital tools and systems to support scheduling recordkeeping and project coordination; Riverside County Registrar of Voters services.
Ability to: Plan and organize events; work within event timelines and budgets; analyze post-event information and data; create strong presentations; design creative brochures and promotional materials; organize event assignments and provide feedback; effectively communicate both orally and in writing; establish rapport and maintain cooperative productive working relationships with staff volunteers groups and community organizations; establish and maintain records and controls; prepare reports and correspondence; multi-task; work both independently and as part of a team; have excellent customer service skills.
As part of the application process you are required submit a sample of your work that demonstrates your experience in social media management and public outreach. ALL of the following items MUST be attached to your application or emailed to the recruiter:- A social media campaign you have created or managed.
- A post or graphic that engaged the community.
- A short video or reel related to public sector outreach.
- Any report or analytics showcasing the impact of your social media efforts.
- A sample PowerPoint presentation.
Other RequirementsLicense/Certificate: Possession of a valid California Drivers License is required. - SUPPLEMENTAL INFORMATION
- For questions regarding this recruitmentPlease contact Lital Slobodsky at or . Please allow 1-2 business days for a response to general inquiries.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify attach the required documents to your job application. Documents include a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service. For spousal preference and as applicable the following documents: a copy of your marriage certificate spouses death certificate a letter of spouses disability and/or letter of service-related death (if available) from the U.S. Veterans Administration. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference. For complete details and documentation requirements please review the Veterans Preference Policy C-3 here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
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