EHS Office Administrator Administrative Business Professional

EHS Office Administrator

The EHS Office Administrator serves as a key operational administrative and human resources partner within the Environmental Health and Safety department helping ensure the effective delivery of services that support the safety and well-being of the university community. This position provides advanced administrative support to department leadership while managing a broad portfolio of HR activities including recruitment employee relations workforce planning onboarding and employee lifecycle actions. The role analyzes operational and workforce data to support decision-making improve service delivery and ensure compliance with university policies and regulations. Success in this position requires exceptional judgment discretion responsiveness and the ability to effectively manage competing priorities in a dynamic environment that supports campus health and safety initiatives.

Salary

The salary range for this position is fixed at $72000 $80000. Final compensation will be determined based on relevant experience within this range.

Remote Work Capability

This position is based in East Lansing Michigan on the campus of Michigan State University. MSU supports flexible work arrangements and this position is eligible for a hybrid work schedule (if desired). Due to the nature of the role employees are required to work onsite 4 days per week. Flexible work arrangements are subject to supervisory approval and ongoing assessment to ensure they effectively support individual performance team collaboration service delivery and departmental objectives.

What Youll Do

• Provide high-level administrative support to EHS leadership and staff helping ensure efficient and effective department operations.
• Lead HR administrative functions including recruitment onboarding employee lifecycle actions position updates and compensation-related processes.
• Serve as a trusted resource to supervisors and employees by providing guidance on HR policies procedures and operational matters.
• Coordinate and support employee relations activities disciplinary meetings grievance hearings and related documentation.
• Analyze workforce and operational data to identify trends develop recommendations and support strategic decision-making.
• Partner with department leadership on workforce planning staffing strategies and the effective utilization of positions and funding.
• Support financial and administrative operations including initiating financial transactions providing guidance on travel policies and procedures coordinating event logistics and managing departmental data information and records.
• Coordinate committees meetings and events including agenda preparation meeting documentation action item tracking and follow-up activities.
• Review prioritize and summarize information and correspondence to support timely decision-making and effective communication.

What Were Looking For

• Relationship Building & Consultation Ability to establish trusted partnerships and provide professional guidance to supervisors employees and department leadership.
• Communication & Discretion Demonstrated skill in handling confidential information communicating clearly and exercising sound judgment in sensitive situations.
• Organization & Operational Excellence Ability to manage multiple priorities coordinate complex processes and maintain accuracy in a fast-paced environment.
• Analytical Thinking & Problem Solving Skill in evaluating information identifying trends and developing practical recommendations that improve operations and service delivery.
• Adaptability & Initiative Ability to anticipate needs respond effectively to changing priorities and drive continuous improvement efforts.

Why Join Us

• Make a difference every day by supporting the programs services and operations that help protect the health safety and well-being of the Michigan State University community.
• Serve as a trusted partner in a mission-driven department where youll partner with leadership coordinate critical operations and contribute to initiatives that have campus-wide impact.
• Join a dedicated team of professionals committed to service collaboration problem-solving and making a positive impact across the university.

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in human resources or a business-related field; three to five years of related and progressively more responsible or expansive work experience in office procedures and administration including with human resources administration; experience with word processing spreadsheet and presentation software; or an equivalent combination of education and experience.

Experience in a higher education and/or public service organization; experience in a unionized environment; demonstrated knowledge of human resources policies procedures and regulatory requirements with the ability to apply HR best practices effectively at a unit level; proven capability to independently oversee and execute complex HR administration ensuring accuracy consistency and high quality service delivery while managing competing priorities; strong consultative skills including the ability to understand organizational structures and recommend practical HR solutions that support a departments purpose priorities and operational needs; exceptional communication and relationship building skills with a track record of partnering effectively with leaders supervisors and staff across diverse functions and levels; highly organized detail-oriented self-starter with strong initiative and follow through capable of managing complex work anticipating needs and driving work forward with minimal direction.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.

Resume

Cover Letter

STANDARD 8-5

Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.