Educational Specialist (0079545T)

Title: Educational Specialist
Position Number:T
Hiring Unit: OFFICE OF THE PROVOST OFC OF VP FOR ACAD EXCELLENCE HONORS PROGRAM
Location: UH at Manoa
Date Posted: August 10 2026
Closing Date: August 25 2026
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary

Duties and Responsibilities:
1. *Manages the Honors student lifecycle including applications (via the Makalei portal) interview logistics course registration overrides student standing senior project completion and graduation coordination.
2. *Manages the course scheduling process by building schedules coordinating General Education course applications/renewals and collaborating with partner departments the scheduling office and the Registrar.
3. *Designs and implements program-level assessment systems including creating and maintaining student tracking systems using Honors and university databases.
4. *Tracks and maintains academic standing and confidential records for Honors and RAPS students across university software systems in compliance with UH policies.
5. *Convene and liaison with the Honors Council including scheduling meetings summarizing student dossiers and facilitating deliberations.
6. *Maintains day-to-day front-line operations and communications serving as the primary contact for inquiries from students families faculty administration and alumni via email phone LISTSERVs and the program website.
7. *Oversees the administration of procedures in hiring of lecturers processing faculty overloads and other personnel procedures.
8. *Plans and provides onsite coordination for key program events including recruitment student orientations seminars and graduation ceremonies.
9. *Manages the budget and oversees equipment facilities supply inventory and requests.
10. *Supervises and trains graduate and undergraduate student employees.
11. *Provides administrative support to the Honors Director Faculty and Lecturers / Instructors.
12. *Liaises with University Housing office and other UH units to provide information on Honors students and programs.
13. *Designs and implements online communications and information strategies including maintaining and updating the Honors website and Makalei portal.
14. *Works collegially within a team while maintaining high levels of productivity when working autonomously.
15. Other duties as assigned.

*Denotes essential functions

Minimum Qualifications:
1. Possession of a baccalaureate degree in arts and humanities social sciences science education business or public administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for academic programs and activities; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of academic programs and activities as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with academic services.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing spreadsheet and presentation software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Desirable Qualifications:
1. Masters Degree in Humanities Social Sciences or the Sciences.
2. Experience in data analysis and report writing.
3. Experience with database management.
4. Experience with internet communication and website design and maintenance.
5. Professional experience in student services at a college or university.
6. Functional knowledge of fiscal and personnel procedures of the university.
7. Experience in student services.
8. Functional knowledge of standard office procedures in large institutions.

To Apply:
Note: If you have not applied for a position before using NeoGov you will need to create an account.

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following:
1.Cover letterindicating your interest in the position and how you satisfy the minimum and desirable qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three(3) professional references; and
4. Copy ofunofficial transcripts(official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

IMPORTANT: If multiple applications are received from the same candidate only the last one will be reviewed.Please DO NOT include any self-identifying photos SOCIAL SECURITY NUMBERS BIRTH DATES or any sensitive/ confidential information on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.

Inquiries: Shana Brown

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: