EC Compliance Coordinator

The EC Compliance Coordinator supports Sugar Creek Charter Schools commitment to providing high-quality legally compliant services to students with disabilities in grades K12. This position monitors the implementation of federal state and local Exceptional Children requirements; supports accurate and timely documentation in ECATS; coordinates compliance activities; and provides guidance to EC teachers related service providers school leaders and other staff members.

The EC Compliance Coordinator works closely with the Director of Exceptional Children to ensure that Individualized Education Programs (IEPs) evaluations reevaluations eligibility determinations progress reports service delivery and student records are completed accurately and within required timelines. The coordinator also helps strengthen staff knowledge improve systems and promote consistent EC practices across all SCCS campuses.

• Monitor compliance with the Individuals with Disabilities Education Act (IDEA) North Carolina policies governing services for children with disabilities Section 504 when applicable and SCCS procedures.
• Maintain systems for tracking initial referrals evaluations reevaluations eligibility determinations annual IEP reviews progress reports transitions and other required deadlines.
• Review ECATS records and EC documentation regularly to identify missing incomplete inaccurate or overdue items.
• Monitor the timely completion and implementation of IEPs prior written notices invitations consent forms evaluations service documentation and progress reports.
• Ensure students receive services in accordance with their IEPs including required frequency duration location accommodations modifications and related services.
• Assist with internal compliance reviews state monitoring audits corrective action plans and requests for EC documentation.
• Maintain accurate compliance data and provide regular reports to the Director of Exceptional Children and district leadership.
• Immediately communicate significant compliance concerns missed services overdue timelines or other areas of risk to the Director of Exceptional Children.

• Provide ongoing technical assistance to EC teachers case managers related service providers and school leaders regarding ECATS and required EC processes.
• Review draft and finalized IEP documents for accuracy completeness alignment and procedural compliance.
• Support staff in developing legally compliant and educationally meaningful present levels annual goals accommodations service plans and progress-monitoring procedures.
• Verify that student demographic eligibility placement service and reporting information is accurately entered in ECATS.
• Support the transfer and enrollment process for students with disabilities including obtaining and reviewing records and coordinating comparable services.
• Assist with the correction of ECATS errors and discrepancies in collaboration with appropriate staff.
• Ensure EC records are organized complete confidential and maintained in accordance with applicable record-retention requirements.

• Support or facilitate IEP Team meetings when assigned.
• Assist case managers with meeting preparation documentation parent communication and required follow-up activities.
• Monitor caseload assignments and assist the Director of Exceptional Children in identifying staffing scheduling and service-delivery concerns.
• Support the coordination of evaluations reevaluations related services and contracted services.
• Help ensure that parents receive required notices and documents within established timelines and in an accessible language or format when needed.
• Collaborate with school teams to address complex cases and resolve concerns before they become compliance violations.

• Provide training coaching and technical assistance regarding IEP development ECATS procedures progress monitoring service documentation confidentiality procedural safeguards and compliance timelines.
• Develop and maintain checklists templates calendars guidance documents and other tools that promote consistent EC practices.
• Support the onboarding and development of new EC teachers related service providers instructional assistants and other staff members who serve students with disabilities.
• Identify patterns in compliance data and recommend professional learning or corrective supports.
• Remain current on changes to federal and state EC laws policies procedures guidance and reporting requirements.

• Collaborate with the Director of Exceptional Children school administrators teachers service providers school psychologists counselors social workers families and other stakeholders.
• Participate in EC department meetings compliance reviews problem-solving meetings and leadership meetings as requested.
• Communicate clearly professionally and promptly with staff and families.
• Protect the confidentiality of student and personnel information in accordance with FERPA and all applicable laws and SCCS policies.
• Demonstrate sound professional judgment when handling sensitive student family and compliance matters.
• Perform other duties related to EC programming and compliance as assigned.

• Bachelors degree from an accredited college or university.
• Current or eligible North Carolina educator license in Exceptional Children or a closely related area.
• Minimum of three years of successful experience in special education.
• Working knowledge of IDEA North Carolina EC policies IEP procedures eligibility requirements evaluation timelines and procedural safeguards.
• Experience developing reviewing or implementing IEPs.
• Experience using ECATS or a comparable special education data-management system.
• Strong organizational analytical written communication and problem-solving skills.
• Ability to manage multiple deadlines and maintain accurate confidential records.
• Ability to work effectively with staff families school leaders and external partners.

• Masters degree in special education educational leadership school administration or a related field.
• North Carolina certification in special education school administration curriculum and instruction or a related area.
• Five or more years of experience in special education.
• Previous experience as an EC compliance coordinator EC department chair lead EC teacher case manager or EC administrator.
• Experience conducting compliance audits or supporting state monitoring and corrective action processes.
• Experience providing professional development coaching or technical assistance to EC staff.
• Experience working in a K12 charter school or public-school setting.

The successful candidate will demonstrate:

• Strong knowledge of special education law and compliant IEP practices.
• Exceptional attention to detail and accuracy.
• The ability to interpret data identify compliance risks and develop practical solutions.
• The ability to prioritize competing responsibilities and meet firm deadlines.
• Strong interpersonal and facilitation skills.
• The ability to provide clear constructive feedback while maintaining positive professional relationships.
• Commitment to educational equity and high expectations for students with disabilities.
• Proficiency with Microsoft Office Google Workspace student information systems and electronic recordkeeping platforms.
• The ability to maintain confidentiality and exercise sound professional judgment.

• Ability to work in a school and office environment and travel between SCCS campuses as needed.
• Ability to sit or stand for extended periods and use standard office equipment.
• Ability to attend meetings review electronic and paper records and communicate effectively in person and electronically.
• Occasional evening work may be required for meetings training or school events.

The EC Compliance Coordinator will be evaluated based on:

• Timely completion of required EC processes and documentation.
• Accuracy and completeness of ECATS and student records.
• Reduction in overdue incomplete or noncompliant EC documentation.
• Effective monitoring of IEP implementation and service delivery.
• Quality and responsiveness of support provided to staff and school leaders.
• Successful preparation for audits monitoring visits and compliance reviews.
• Professional communication collaboration confidentiality and reliability.
• Contribution to SCCSs goal of maintaining 100% EC compliance while improving outcomes for students with disabilities.

Sugar Creek Charter School is an equal opportunity employer. SCCS does not discriminate in employment based on race color religion sex national origin age disability genetic information veteran status or any other status protected by applicable law.

Required Experience:

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