Early Voting Coordinator
Job Location:
Milwaukee, WI - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The mission of the City of Milwaukee Election Commission(MEC) is to ensure that all elections are secure fair transparent andaccessible instilling voter confidence in the democratic process. The coreorganizational values include accuracy adaptability and a strong commitmentto customer service with a focus on dignity and respect. Staff membersrecognize the diverse community they serve and are approachable resourcefuland helpful at all times.
Election administration is a team effort with anall-hands-on-deck approach. Both management and non-management collaborate toget the job done. While the hours can be long during the weeks leading up to anelection they are predictable; during off-election cycles staff can request ahybrid work-from-home schedule.
The City of Milwaukee is proud to employ a workforce that iscommitted to providing exemplary service to the Citys residents. If you have apassion for being a part of an inclusive team of public servants pleaseconsider the following opportunity.
The Early Voting Coordinator plans and leads all activitiesassociated with absentee ballots processed through the Early Voting Centers(In-Person Absentee Voting (IPAV) drop boxes and the Special Voting Deputy(SVD) program).
Early Voting Center (IPAV) Planning & Coordination
- Recruit train and assign workers at the IPAV sites across the City of Milwaukee.
- Develop and maintain the chain of custody for ballots throughout the IPAV process.
- Assist the Deputy Director with IPAV site selection communication and contracts.
- Work with the Information Technology Management Division (ITMD) the Milwaukee Public Library System (MPL) and the Department of Public Works (DPW) to ensure that technical equipment parking and signs are coordinated for delivery and pickup at all IPAV sites.
Drop Box Planning & Coordination
- Recruit train and assign workers to be part of Ballot Courier Teams.
- Develop and maintain the Chain of Custody for ballots throughout the drop box process.
- Assist the Deputy Director with communication and messaging about drop box operations and inquiries.
- Work with the MPL and DPW to ensure that any technical equipment parking and signs are coordinated for delivery and pickup.
- Work with the Office Administrative Coordinator to ensure all public notices are completed and posted as required by state law.
SVD Planning & Coordination
- Recruit train and assign workers to administer the SVD program in eligible facilities across the City of Milwaukee.
- Develop and maintain the Chain of Custody for ballots throughout the SVD process.
- Assist the Deputy Director with SVD site selection and communication.
- Work with the Office Administrative Coordinator to ensure all public notices are completed and posted as required by state law.
Quality Control and Compliance
- Maintain quality control procedures for accuracy.
- Provide feedback to site leaders and staff to correct any procedural issues to ensure that operations are compliant with established rules and statutory requirements.
- Track compile and post daily IPAV statistics on the Citys website.
- Establish written policies and procedures relative to IPAV SVD and drop box operations.
- Handle any issues that may arise in relation to the sites during elections.
- Order track and maintain supplies.
- Assist in processing payroll for the ballot courier team SVD and IPAV election workers.
We welcome qualified individuals with disabilities who areinterested in employment and will make reasonable accommodations during thehiring process in accordance with the Americans with Disabilities Act (ADA) of1990 as amended by the Americans with Disabilities Act Amendments Act (ADAAA)of 2008.
- The Early Voting Coordinator must have reliable transportation and be willing to work late and on weekends during election season.
- During General Elections all staff work in excess of 60 hours a week at times. The Department also has staff vacation blackout periods before every election to support final preparations.
- Must perform medium physical work including moving equipment weighing up to 50 pounds with assistance and exerting up to 20 pounds of force frequently and up to 10 pounds of force constantly to move objects.
- Bachelors degree in communications political science public relations journalism or a closely related field from an accredited college or university.
- Two years of professional experience in project management or program coordination.
- Valid drivers license at the time of appointment and throughout employment and theavailability of a properly registered and insured vehicle for use on the job.
Equivalent combinations of education and experience may beconsidered.
NOTICE:Please do not attach your academic transcriptsto your employment application. The hiring department will verify candidateseducation as part of the background screening process prior to extending anyjob offers.
- Election administration experience within the State of Wisconsin.
Technical
- Knowledge of project management and logistics principles.
- Ability to learn and accurately administer the absentee balloting process.
- Ability to effectively utilize Microsoft Word Excel and Outlook.
- Ability to learn how to utilize an internal database system to enter voter registration information.
- Ability to review analyze and prepare technical and non-technical reports presentations and informational guides.
- Ability to complete mathematical calculations including rate ratio and percent to report technical information accurately.
- Ability to read and interpret work-related materials such as governmental regulations city ordinances and budget documents.
Supervisory
- Ability to assign duties to temporary office workers during absentee voting times.
- Ability to provide guidance and training and to coach team members to success.
- Ability to foster an environment of inclusion wherein all employees are treated respectfully are valued for their strengths and feel that they can safely express themselves.
Communication and Interpersonal
- Ability to positively and effectively interact with staff other city departments city officials outside agencies and the public.
- Written communication skills to develop professional correspondence that is free of grammatical and punctuation errors.
- Ability to present and educate diverse resident groups about the absentee voter process.
- Ability to tactfully and effectively handle inquiries from elected officials other city departments and the public.
- Ability to work cooperatively with people whose backgrounds may differ from ones own.
- Ability to make presentations to various groups and to effectively communicate technical information.
Judgmentand Responsibility
- Ability to manage multiple projects in various stages of completion.
- Organizational and time management skills to prioritize work adjust to changing deadlines and achieve objectives on time.
- Ability to work ethically and with integrity.
- Ability to make sound and accurate decisions by supporting and explaining the reasoning for decisions made.
- Ability to adapt and change approach or method used to fit the situation best.
- Ability to analyze and evaluate information to solve problems.
- Diversity equity and inclusion acumen and the ability to consider policy and projects from an equity lens.
- Ability to maintain confidentiality.
The current salary range (Pay Range2FX) is$66304$73907annuallyand the resident incentive salary range for City of Milwaukee residentsis$68956- $76863annually.Appointment above the minimum ispossible based upon level of experience and other qualifications and is subjectto approval.
BENEFITS:
The City of Milwaukee provides a comprehensive benefit program which includesthe following:
- Wisconsin Retirement Systems (WRS) Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- OnsiteEmployee Assistance Program
- Alternative Work Schedules
- Long-Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 12 Paid Holidays
- Paid Sick Leave and other paid leaves
- Flexible Spending Arrangement
- Commuter Value Pass
For full details of the benefits offered by the City of Milwaukeeplease visit Process THE SELECTION PROCESSwill be job-related and willconsist of one or more of the following: an evaluation of educationexperience and/or responses to supplemental questions; a written orperformance test; a structured interview; or other assessment methods. TheDepartment of Employee Relations reserves the right to call only the mostqualified candidates to structured interviews and performance interviews may include written exercises. Selection processcomponent weights will be determined by further analysis of the job. INITIAL FILING DATE-The selection process willbe held as soon as practical after the deadline listed above. Receipt ofapplications may be discontinued at any time after this date without priornotice. However recruitment may continue until the Citys needs have been applicants will be notified of the date time and place of theselection process components. Unless otherwise required by law the City ofMilwaukee will not provide alternative dates or times for the selection applicant is responsible for attending all phases of the job selection processat the time and place designated by the City of Milwaukee. The City of Milwaukee is an equal opportunity employer.
Required Experience:
IC
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