Early Childhood Education Workforce Coordinator

• Manage pre- and post-enrollment processes each semester.
• Maintain accurate student records including demographics academic status and funding sources.
• Enter and track course information including course numbers titles credits modality and schedules.
• Monitor and record academic outcomes including pass/fail status withdrawals and incompletes.
• Track student teaching capstone experiences and graduation data.

• Review student enrollment and account details using Colleague.
• Calculate student balances including Pell PHEAA and other grant funding sources.
• Prepare and submit invoices twice per semester following drop/add periods.
• Ensure accuracy of charges and exclude ineligible items such as loans.
• Coordinate with Student Accounts to post payments and track incoming funds.

• Manage documentation and reporting requirements for grant funding sources.
• Verify student eligibility for grant funding including GPA requirements.
• Calculate and allocate grant awards.
• Track expenditures and monitor funding balances.
• Prepare and submit quarterly and annual reports.

• Maintain detailed expense reports including student course costs and operational expenses.
• Track salary benefits travel and indirect costs.
• Prepare invoicing summaries including current budget expenditures and remaining balances.

• Manage prospective student pipeline from inquiry through enrollment.
• Conduct outreach schedule interviews and facilitate virtual meetings such as TEAMS.
• Collaborate with Admissions to identify eligible apprenticeship candidates.
• Maintain accurate records of recruitment activities and communications.

• Serve as liaison between academic departments financial aid student accounts and external partners.
• Attend regular team and stakeholder meetings.
• Communicate with internal and external partners regarding student status funding and program updates.

• Coordinate textbook distribution including inventory management and delivery.
• Maintain and update student tracking systems and spreadsheets.
• Monitor employer partnerships and student placements.
• Support department planning and implementation of events.
• Attend conferences and meetings outside of the University.

• Other job-related duties as assigned.

• Bachelors degree required; masters degree preferred in Education Administration or a related field.
• Experience in early childhood education higher education workforce development or program coordination.
• Knowledge of financial aid processes and grant management preferred.
• Strong organizational analytical and data management skills.
• Excellent communication and interpersonal skills.
• Proficiency in database systems such as Colleague and Microsoft Office Suite.

• Experience working in a collaborative team-oriented environment within higher education.
• Requires attention to detail ability to manage multiple deadlines and maintain confidentiality.
• Experience working with educators or early childhood education programs.
• Familiarity with state and grant-funded initiatives.
• Ability to analyze financial data and generate reports.

Required Experience:

IC