DSP Administrative Services Specialist
Job Location:
Denver, CO - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service teamwork accountability integrity and respect.
The vision of the department is to empower businesses and individuals through quality customer service innovation and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue pleaseenjoy this brief video!Helpful tips for applying:
- Description of Job
Division of Motor Vehicles (DMV)
Do you have a passion for making a difference in Coloradans lives Do you like being involved in complex and critical policy issues that have wide-scale impact Enjoy motivating developing and guiding people to reach a common goal The Division of Motor Vehicles (DMV) has a job opportunity for someone who is passionate about leading teams developing strategic goals and priorities and driving results. We want to tap into your love of making an impact for our customers and our remarkable employees who make a difference every day all over Colorado.
TheDriver Services Program (DSP) manages the statewide operation of Colorados driver licensing and identification systems. Formed through the strategic unification of the Driver License and Driver Control sections the program is designed to enhance operational efficiency improve employee culture and deliver customer-centric services to all Coloradans.
The DSP ensures that all program activitiesincluding credential issuance record maintenance sanctioning traffic safety driver education call center operations and back-office supportare executed in a timely cost-effective and legally compliant manner. By leveraging the combined expertise of its branches the program aims to promote public safety trust and confidence while providing the legal and physical mobility necessary for residents to navigate their daily lives.
The Administrative Services Specialistserves as a key administrative financial and logistical anchor for the program. Operating with a high degree of organizational efficiency and attention to detail this position supports the procurement and invoicing processes multi-faceted budget planning and CORE reporting manages program assets and facility requests and ensures strict adherence to state purchasing and compliance guidelines. The role coordinates across internal units and external vendors with a high level of customer service to maintain continuous operational readiness and fiscal integrity.Administrative Services SpecialistPrimary Duties:
Purchasing Procurement & Financial Administration -Manages day-to-day procurement operations invoice execution and financial compliance to ensure timely supplier payment and regulatory alignment.
Budget Planning Analytics & Documentation Support -Obtains raw financial and operational data updates budget tracking resources and maintains administrative documentation.
Facilities Asset Management & Operational Logistics -Coordinates physical asset tracking facility maintenance requests and general operational support to maintain unit continuity.
Process Improvement & E-SOPs - Work will includeauthoring updating or maintaining Electronic Standard Operating Procedures (E-SOPs) or other administrative project tracking tools.
Remote work information:- This position is designated as remote but may be required to work from a department office building location based on business needs.
- Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection.
- All performance expectations productivity and policy adherence requirements apply to remote work from home in the same manner as those assigned to an office.
Check out our DMV video: Qualifications Substitutions Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.Class Code & Classification Description:
H4R2XX Program Assistant II
Minimum Qualifications:
Experience Only:Five (5) years of relevant experience in an occupation related to the work assigned to this position including Procurement/Financial Administration; Budget/Administrative Support; Coordination support roles in Public Administration/Government agency work.
Or
Education and Experience:A combination of related education in majors including Accounting/Finance; Public Administration/Government; Business Administration/Management and/or relevant experience in an occupation related to the work assigned including Procurement/Financial Administration; Budget/Administrative Support; Coordination support roles in Public Administration/Government agency work equal to five (5) years.
Document this experience in your application IN DETAIL as your experience will not be inferred or assumed.Preferred Qualifications:
The ideal candidate will possess the following skills:
Demonstrated experience entering routing and tracking requisitions and vendor onboarding within financial systems.
Proven experience reviewing and processing invoices assigning correct accounting object codes and resolving complex billing disputes.
Experience performing budget reconciliations updating financial tracking tools and forecasting budget deficits.
Demonstrated experience authoring updating and maintaining electronic Standard Operating Procedures (E-SOPs).
Experience managing physical asset inventory (e.g. laptop chain-of-custody tracking) and coordinating facility service requests.
Strong skills in managing program email inboxes triaging operational inquiries and maintaining contract abstract spreadsheets.
Strong written and verbal communication skills excellent customer service provided to both internal and external customers.
Conditions of Employment with theCDOR:Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty integrity and public confidence.
As a condition of employment with theCDOR all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.
Pursuant to theUniversal Driving Standards Policyany worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To be compliant with the new fleet vehicle policy Motor Vehicle Records (MVRs) will be pulled for review for workers who:- Have an assigned State fleet vehicle
- Are required to operate a vehicle as part of the position
- Utilize a State fleet vehicle as a pool vehicle
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.
Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application. CDOR does not accept attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use see resume or see attached statements on your application.
List your employment history starting with the most recent job including part-time temporary and volunteer jobs. If more than one job was held with a given organization list each job held as a separate period of employment.
Information must be accurate including dates of employment. If it is found that information provided is falsified you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
The eligible list established from this posting may be used to fill additional vacancies.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Appeal Rights:As an applicant who has been removed from consideration during the selection or comparative analysis process you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . Email address: The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at .- Supplemental Information
Equity Diversity and Inclusion Compliance
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA inbox .
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.
If not applying online submit application to:
If you are not able to submit an online application a paper application is available at this link:PDF State Paper Application(Download PDF reader). Paper applications must be received via email to by the closing date and time of the application period listed on this announcement.
Methods of Appointment:
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However at the discretion of the appointing authority the position(s) may be filled by another method of appointment for a valid articulated business reason.
Step Pay Program:
Per the requirements of the Step Pay Program any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series.
Required Experience:
IC
