Document Digitization Specialist Housing Choice Voucher (Section 8) (Temporary)

AMA Consulting LLC a Maryland-based consulting firm provides records management program management and business support services to federal state and local government agencies. We are seeking an experiencedDocument Digitization Specialist to support a temporary records conversion project for a public housing client.

This position is responsible for reviewing organizing digitizing indexing and quality-checking resident case files while ensuring compliance with records management procedures and maintaining the confidentiality of sensitive resident information.

• Review organize and prepare Housing Choice Voucher (Section 8) resident files for electronic conversion.
• Verify resident documentation for completeness and accuracy.
• Maintain the integrity and confidentiality of sensitive resident information.
• Organize and maintain physical and electronic case files in accordance with established procedures.

• Prepare paper documents for high-volume scanning.
• Scan upload and electronically index resident documents into Yardi Voyager 7 or the clients electronic records system.
• Ensure electronic records are accurately indexed and easily retrievable.
• Resolve indexing discrepancies and document processing issues.

• Perform quality control reviews to ensure scanned images are complete legible and accurately indexed.
• Identify missing duplicate or improperly indexed documents and coordinate corrective actions.
• Verify all electronic records meet established project quality standards.
• Maintain production and quality tracking logs throughout the project.

• Handle confidential resident and program information in accordance with HUD Housing Authority and organizational policies.
• Follow established records management document handling and security procedures.
• Meet project deadlines while maintaining exceptional accuracy and attention to detail.

• Previous experience working for a Housing Authority or within a Housing Choice Voucher (Section 8) Program.
• Hands-on experience using Yardi Voyager 7.
• Experience preparing scanning indexing and digitizing paper records into an electronic records management system.
• Experience handling confidential resident housing or client records.
• Strong attention to detail with the ability to accurately review and quality-check digitized documents.
• Excellent organizational communication and time management skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently while managing a high-volume document processing workload.