Document Coordinator

***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***

***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

The expected hourly range for this position is $30.00 - $51.00 depending upon experience.

WDF Inc. a Tutor Perini Company is seeking a Document Coordinator to join our office in Mount Vernon NY.

About WDF Inc.

Extraordinary Projects Exceptional Performance

WDF Incorporated is one of the largestspecialty mechanical contractors in the New York metropolitan fact were the only contractors in the market that self-perform HVAC plumbing sprinkler and specialty general construction in both the public and private sectors.

Our client list includes many of the countrys leading owners and developers construction managers and institutions. With a single point of contact we deliver quality services that address the key components of constructing a project from the ground the progressive and booming construction market were guided by safety integrity and a commitment to excellence.

Across New York State our notable projects include the Time Warner Building Rockefeller Center Lincoln Center Yankee Stadium Madison Square Garden Seven World Trade Center and Goldman Sachs Lower Manhattan Headquarters.

Extraordinary Projects need Exceptional Talent

DESCRIPTION:

The Construction Document Coordinator is responsible for coordinating the flow of project documentation among project teams clients consultants contractors and subcontractors. This role serves as a central point of contact for document processing ensuring timely communication accurate documentation and efficient project administration.

Responsibilities:

Project Documentation Coordination

• Coordinate preparation review distribution and filing of project documents.
• Process RFIs submittals transmittals change requests and contract correspondence.
• Monitor document routing to ensure timely reviews and approvals.
• Maintain project tracking logs and status reports.

Administrative Support

• Support Project Managers Construction Managers and field staff with document-related activities.
• Prepare meeting agendas minutes and project reports.
• Coordinate document submissions to clients and regulatory agencies.
• Assist in maintaining project schedules and deliverables.

Communication Management

• Serve as a liaison between clients consultants subcontractors and project teams.
• Ensure project correspondence is distributed appropriately.
• Track action items and follow up with responsible parties.
• Facilitate information sharing among project stakeholders.

Quality Control

• Review documents for completeness formatting and compliance with project standards.
• Verify required approvals and signatures are obtained.
• Ensure consistency across project documentation packages.
• Assist with project audits and quality management procedures.

Closeout Support

• Coordinate collection of closeout documentation.
• Assist with preparation of as-built drawings warranties O&M manuals and turnover packages.
• Ensure all project records are complete prior to project closeout.

Requirements:

• Associates or Bachelors degree in Construction Management Engineering Technology Business Administration or a related discipline preferred. High School Diploma required.

• 2-5 years of experience in construction administration project coordination or document management.
• Familiarity with commercial heavy civil transportation utility or infrastructure projects preferred.

• Microsoft Office Suite (Excel Word PowerPoint Outlook).
• Experience with Procore SharePoint and Autodesk Construction Cloud required. P6 Oracle Unifier or e-Builder preferred.
• Strong document tracking and reporting capabilities.

• Excellent organizational and multitasking skills.
• Strong verbal and written communication abilities.
• Detail-oriented and process-driven.
• Ability to work effectively in a fast-paced construction environment.
• Strong customer service and stakeholder management skills.

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil building and specialty contractor by delivering innovative transformative projects through world-class execution. We are committed to creating lasting value for our