Document Controls Specialist

We are Olsson. We engineer and design solutions that improve the world around us. As a company we promise to always be responsive transparent and focused on results for our people our clients and our company.

Were a people-centric firm so its no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This in turn creates a lasting impact on the world around us.

Job Description

We are seeking a highly organized and detail-oriented Document Controls Specialist to support our technical teams by ensuring that project documentation is accurately created maintained tracked and archived. This role plays a key part in supporting project delivery by maintaining consistent reliable and efficient document control processes across multiple disciplines and project phases.

Working under the guidance of our senior project document specialists you will assist with managing incoming and outgoing project documents monitoring document workflows and maintaining compliance with internal and client-specific standards.

We will consider candidates interested in working in a hybrid capacity from any of the following office locations: Fort Worth TX Overland Park KS Omaha NE or Lincoln NE.

Responsibilities

• Assist with receiving reviewing and processing project documents such as drawings specifications submittals RFIs change orders and correspondence.
• Maintain organized electronic filing systems ensuring accuracy version control and traceability.
• Upload track and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams external partners and clients according to project procedures.
• Support quality checks for document formatting completeness and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports logs and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

• Bachelors or associate degree in business or a related area required.
• 6-10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and timemanagement skills with the ability to handle multiple priorities.

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Additional Information

Olsson specializes in engineering and design client advisory services planning field services and environmental. Improving the world has been our mindset from the very beginning back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition full-time employees will receive our traditional benefits package (health care vision dental paid time off etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority female veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race color religion national origin sex sexual orientation gender identity gender disability age military status or other protected status.

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For more information about the types of information we collect and how we use it in connection with your general access and use of our website please review our general California Privacy Notice here.