Document Controls Administrator

Working under local guidance from the Program Manager and Project Managers perform the following tasks:

• Maintain Project Controls Software
• File advertisements and solicitations
• Record bid tabulations scoring and other selection activities
• Log and organize project transactions such as addenda submittals change proposals supplemental instructions etc.
• Prepare and distribute based on Project Manager and Inspector input daily site observation reports
• Prepare and maintain Project Management Plan including description of the means for handling all documentation
• Record project meetings create meeting minutes and distribute
• Update project schedule completion status based on input from Project Managers
• Assist with general office administration duties (supplies equipment postings etc.)
• Assist the Program Manager and Project Managers with the production of and regular distribution of: Master Project Budget Master Project Schedule Updates to the Project Management Plan Meeting agendas Action Logs Close-out document checklist Weekly status report etc.
• Enter changes to cost tracking to reflect approved changes from Project Manager
• Record contracts purchase orders and changes to the Project Controls Software
• Ensure Operations and Maintenance manuals are filed
• Enter punch list items into project controls software

• Strong knowledge of Program Management software programs (Prolog ProjectMates Procore Oracle Primavera Contract Manager)
• Strong keyboarding skills
• Excellent listening skills patience maturity
• Familiarity with all Microsoft Office applications with excellent understanding of Outlook Power Point Word and Excel
• Capable of shifting priorities and reacting to changing demands
• Building construction project experience

Preferred Qualifications:

• Experience with Microsoft Project
• Expert level understanding of Microsoft Excel
• Knowledge of construction terms phases and key processes

Lockwood Andrews & Newnam Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national origin citizenship disability status protected veteran status genetic information or any other characteristic protected by federal status or local laws and to prohibit discrimination and harassment based on any of these factors. Lockwood Andrews & Newnam Inc. is committed to ensuring equal employment opportunity including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at or by email using . For more information about your rights under the law see: Know Your Rights