Document Control Specialist | Bentley Labs
Job Location:
Edison, NJ - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
About THG
We are THG a global ecommerce group on a mission to be the global online leader in beauty and sports nutrition.
Our portfolio of leading retailers and brands such as LOOKFANTASTIC Myprotein ESPA Perricone MD and Cult Beauty form our two core businesses: THG Beauty and THG Nutrition.
With us youll go further faster. What are you waiting for
Location: 111 Fieldcrest Ave Edison NJ 08837
Life at THG Beauty
We know that beauty isnt one-size-fits-all. Our portfolio of leading retailers and iconic beauty brands caters to everyone everywhere empowering customers all over the world to look and feel fantastic.
By combining our portfolio of owned brands with a marketplace for over 1300 third-party beauty brands through online retail sites LOOKFANTASTIC Cult Beauty and Dermstore THG Beautys ambition is to be the global digital partner of choice across the beauty industry supporting the channel shift to online.
THG Beautys breadth of relationships is unique to the beauty market; it engages with brands as a retailer a brand owner and a product developer and manufacturer making it the industrys digital strategic leader.
About Bentley Labs
Bentley Laboratories is a premier beauty contract manufacturer based in Edison NJ. For over twenty years Bentley has been a trusted supplier for the worlds top global beauty brands creating and producing award-winning innovations across the skincare bodycare haircare hygiene and color cosmetics categories. Bentleys core manufacturing capabilities include OTCS; skincare emulsions; surfactant systems for haircare bath & body products; hot fill processing for solid stick deodorants lip balms and other wax systems; and powders for dry shampoos and loose powder face applications. Known for its innovation capabilities quality and manufacturing excellence Bentley maintains the highest standards in GMP compliance safety and operational efficiency.
About the Role
The Document Control Specialist supports the Quality Department by maintaining accurate current and controlled quality documentation. This role is responsible for document creation revision approval distribution and archival and helps ensure documentation is compliant with Good Manufacturing Practices (GMP) and other applicable quality and regulatory requirements.
The position works closely with Quality Production Laboratory Regulatory and other departments to ensure documents are complete properly approved audit-ready and available to the appropriate teams.
As a Document Control Specialist you will:
- Manage controlled quality documentation including SOPs specifications batch records testing protocols forms and records ensuring effective version control approval workflows distribution and archival.
- Maintain the document control system ensuring only current approved documents are available and that obsolete versions are appropriately restricted.
- Review quality and GMP documentation for accuracy completeness compliance and required approvals coordinating corrections and updates where necessary.
- Partner with Quality Production Laboratory Regulatory and other functions to maintain accurate documentation support change controls CAPAs employee training records and periodic document reviews.
- Support internal customer and regulatory audits by maintaining audit-ready traceable records and ensuring documentation is readily retrievable.
- Monitor and report on document status review cycles revisions and outstanding approvals.
- Review batch records and associated manufacturing and quality documentation prior to product release ensuring records are complete accurate compliant and appropriately approved.
- Escalate documentation discrepancies missing information or non-compliance issues to the Quality team to ensure GMP requirements are met before product release.
What skills and experience do I need for this role
- Experience with electronic document management systems (EDMS) LIMS CMS or similar quality/manufacturing systems.
- Familiarity with change control and CAPA processes.
- Experience supporting internal customer or regulatory audits.
- Experience in cosmetics personal care pharmaceutical or contract manufacturing.
- Working knowledge of ISO FDA or other applicable quality standards.
- Experience supporting training related to revised procedures or controlled documentation.
- Bilingual English/Spanish is a plus.
Knowledge Skills & Competencies
- Attention to Detail: Thoroughly reviews records and documents for missing information errors inconsistencies and compliance issues.
- GMP & Compliance Awareness: Understands the importance of complete accurate traceable and timely documentation in a regulated manufacturing environment.
- Organization: Manages document revisions approvals records and deadlines in an organized manner.
- Communication: Works effectively with cross-functional teams to resolve documentation issues and obtain required information or approvals.
- Systems Proficiency: Comfortable using document control quality management CMS and other electronic systems.
- Accountability: Takes ownership of document accuracy integrity and timely completion of assigned document control activities.
Compensation
- $60000$70000 annually based on experience skills and qualifications.
THG is proud to be a Disability Confident Committed employer. If you are invited to interview please let us know if there are any reasonable adjustments we can make to the recruitment process that will enable you to perform to the best of your ability.
THG is committed to creating a diverse & inclusive environment and hence welcomes applications from all sections of the community.
Because of the high volumes of applications our opportunities attract it sometimes takes us time to review and consider them all. We endeavour to respond to every application we receive within 14 days. If you havent heard from us within that time frame or should you have any specific questions about this or other applications for positions at THG please contact one of our Talent team to discuss further.
Required Experience:
IC
About Company
THG is a leading vertically-integrated, global e-commerce technology group and brand owner, powered by its proprietary technology platform, Ingenuity..
