Document Control Specialist

Job Title:

Document Control Specialist

Location:

Baton Rouge LA; On-site

FLSA Classification

Non-Exempt

Job Description:

Orbital Engineering Inc. is seeking a Document Control Specialist to support our organization. The Document Control Specialist supports the organization by managing the complete lifecycle of project documentation. This role ensures accuracy compliance traceability and timely distribution of documents across engineering construction procurement and client teams. The position also supports the implementation and ongoing management of Aconex and other electronic document management systems (EDMS). This is an on-site position that will report to our Baton Rouge LA Office.

Responsibilities:

Document Control Operations

• Manage receipt review processing distribution and archiving engineering and construction project documentation.
• Maintain project document registers workflows metadata and revision histories to ensure complete traceability and audit-readiness.
• Perform QA/QC checks to verify accuracy of document formatting title blocks numbering metadata and compliance with contract or client requirements.
• Prepare process and track transmittals submittals and deliverables through Aconex or other systems.
• Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
• Ensure all team members are using the most current and approved documents drawings and specifications.

System Support & EDMS Administration

• Support the configuration and ongoing management of Aconex (templates workflows roles/permissions metadata standards).
• Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
• Assist with onboarding new project teams into Aconex or other EDMS platforms.
• Contribute to the development and continuous improvement of document control procedures naming conventions folder structures and quality standards.

Cross-Functional Collaboration

• Work closely with Project Managers Engineers Designers QA/QC Procurement and Construction teams to facilitate consistent document flow.
• Coordinate with vendors clients and subcontractors on document submissions format expectations and compliance requirements.
• Support project handover by organizing final documentation deliverables including as-builts O&M manuals and required closeout packages.

Compliance & Quality

• Adhere to Orbitals Quality Management System and client contractual documentation requirements.
• Support routine audits of project documentation and help resolve gaps or inconsistencies.
• Maintain organized accurate secure document repositories following retention and archival policies.

Other Duties

• Please note that this job posting does not list all duties and responsibilities that are required of this and responsibilities may change at any time with or without notice.

Work Environment

• On-site; Baton Rouge LA

Minimum Requirements

• 5 years of document control experience preferably in engineering industrial energy or construction environments.
• Proficiency with Aconex or other engineering document management systems (e.g. ProjectWise Meridian Documentum Procore SharePoint).
• Understanding of drawing standards electronic drawing file types and AutoCAD or CAD document components.
• Strong computer proficiency including Microsoft Office (Excel Word Outlook Teams).
• Excellent organizational skills attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
• Ability to work independently while supporting multiple teams remotely.

Preferred Qualifications

• Familiarity with heavy industrial utility or EPC project workflows.
• Knowledge of metadata standards document numbering structures and QA/QC review processes.

Salary Range:

$70000 - $100000 annually (based on experience qualifications and location)

Benefits:

A commitment to excellence and hard work will be rewarded with a competitive salary career advancement opportunities and a comprehensive benefits package designed to support your health financial security and work-life balance. Our benefits include medical dental vision and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance company-paid short-term disability coverage and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

About Orbital:
Powered by People Driven by Solutions

Since 1969 Orbital has been specializing in project development project execution and asset management for the heavy industrial sectors and utilities. Our regional offices hands-on mentality and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution regardless of where that team sits across our organization. At Orbital our power is our people.

Equal Opportunity Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.

Required Experience:

IC