Document Control Manager

At Cumming Group you will work on some of the worlds most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States as reflected in our top 15 rankings in ENR. With over 70 offices globally an extremely diverse project portfolio and double-digit year-over-year revenue growth the opportunities to make your mark are limitless!

We are hiring a Document Control Manager in south San Francisco CA. The ideal candidate will have process improvement experience and Autodesk Construction Cloud (ACC.) Come join our team!

Essential Duties & Responsibilities:

• Set up the project filing system.
• Manage confidential project information utilizing a database software or filing system.
• Formulate procedures for systematic retention protection retrieval transfer and disposal of records in conjunction with the client contract.
• Establish documentation policies processes and databases to ensure compliance and quality control.
• Collaborate with cross-functional departments vendors and contractors to ensure timely implementation of changes to controlled documents.
• Plan manage and coordinate all aspects of the project schedule scope and cost.
• Value Engineer the project by identifying opportunities for savings and ensuring material substitutions are equal.
• Communicate with and manage project stakeholders.
• Prepare Project Management plan and fee budget/proposal at the project outset.
• Evaluate documents and communicate the clients specific goals and expectations to all project team members.
• Develop and communicate action plans that will lead the project team throughout the project beginning with the initial Project Management Plan.
• Re-evaluate the contract scope of work as the project progresses against the goals expectations and the needs of the client and recommend adjustments as necessary.
• Coordinate with cost management group as applicable for preparation of cost estimates cost studies actual job cost reviews and budget reconciliation.
• Organize and maintain framework for project team processes and record keeping of electronic and physical documents.
• Drive the permitting process by designing team documents to be submitted to various local state and federal agencies and ensure the applicable permits are moving through the process efficiently.
• Ensure the project design management continues to follow the client project documents such as budget scope schedule and clients design standards.
• Prepare cost and revenue projections.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Experience with setting up and maintaining a project filing system.
• Experience with record retention protection retrieval transfer and disposal.
• Ability to manage confidential project information.
• Utilize effective written and oral communication skills.
• Understand how your role contributes to the organizations goals.
• Deliver quality work product by role modeling organizational core values.
• Hold self accountable to individual and team goals.
• Consistently communicates and collaborates with team members and clients.
• Build relationships with peers leaders and clients.
• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.
• Demonstrate ability to be dependable diligent and thorough.
• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.

Preferred Education and Experience:

Education: Bachelors degree in Business Administration Degree or equivalent

Experience: A minimum of 5 years experience in construction administration

Preferred Certification: Primavera Systems Certification or equivalent for document control software usage

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Groups policy to recruit hire train and promote Team Members and applicants for employment without regard to race color creed religion age sex marital status registered domestic partner status genetic information sexual preference sexual orientation gender (including gender expression and gender identity) pregnancy (including childbirth or related medical conditions including breastfeeding) military service national origin ancestry citizenship physical disability mental disability veteran status or any other protected classification under federal state or local law. All such decisions are based on (1) individual merit qualifications and competence as they relate to the particular position and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment such as compensation benefits transfers layoff return from layoff training education and social and recreational programs are administered without regard to the characteristics described above. To this end Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended all of the rules regulations and relevant orders of the Secretary of Labor and all similar state and local laws.

In addition to base salary Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program