Document Control Coordinator II
Job Location:
Job Location:
Los Angeles, CA - USA
Yearly Salary:
USD 60000 - 80000
Yearly Salary:
Posted on:
15 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Description:
The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager this position is responsible for maintaining the integrity accuracy organization and accessibility of program documentation. The role supports document processing records management contract documentation invoice tracking public information requests and data management while ensuring compliance with established program procedures and document control standards.
Provide day-to-day support to the Document Control Manager in the administration and maintenance of the programs document control system.
Process review distribute and track incoming and outgoing project documentation in accordance with established document control procedures.
Perform high-volume data entry while ensuring the accuracy and completeness of project records.
Apply document coding and indexing standards to ensure proper classification retrieval and organization of electronic and hard-copy records.
Maintain organize archive and retrieve project documents using the DocView document management system.
Perform records management activities including document retention archiving and disposition in accordance with program policies and records retention requirements.
Support the management and maintenance of contract documents including tracking revisions amendments correspondence and supporting documentation.
Assist with processing logging and maintaining invoice documentation and related records to support program operations.
Support responses to Public Information Requests (PIRs) by locating organizing and preparing requested documentation in accordance with applicable procedures and timelines.
Verify documentation for completeness accuracy and compliance before distribution and filing.
Coordinate with program staff and District personnel to obtain distribute and maintain required project documentation.
Generate document tracking logs reports and status updates as requested by management.
Maintain confidentiality of sensitive and proprietary program information.
Assist with continuous improvement of document control processes and procedures.
Perform other document control and administrative duties as assigned.
Minimum Required Qualifications:
Minimum of three (3) years of administrative support experience. High school diploma or equivalent required.
Experience performing data entry document processing filing and records management.
Experience working with contracts documents invoices and maintaining project records.
Experience using electronic document management systems.
Proficiency in Microsoft Office Suite (Word Excel Outlook and Adobe Acrobat).
Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
Preferred Qualifications:
Administrative experience in document control or records management.
Experience using DocView or a comparable document management system.
Salary dependent on education and experience. Salary range: $60K-$80K
The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager this position is responsible for maintaining the integrity accuracy organization and accessibility of program documentation. The role supports document processing records management contract documentation invoice tracking public information requests and data management while ensuring compliance with established program procedures and document control standards.
Provide day-to-day support to the Document Control Manager in the administration and maintenance of the programs document control system.
Process review distribute and track incoming and outgoing project documentation in accordance with established document control procedures.
Perform high-volume data entry while ensuring the accuracy and completeness of project records.
Apply document coding and indexing standards to ensure proper classification retrieval and organization of electronic and hard-copy records.
Maintain organize archive and retrieve project documents using the DocView document management system.
Perform records management activities including document retention archiving and disposition in accordance with program policies and records retention requirements.
Support the management and maintenance of contract documents including tracking revisions amendments correspondence and supporting documentation.
Assist with processing logging and maintaining invoice documentation and related records to support program operations.
Support responses to Public Information Requests (PIRs) by locating organizing and preparing requested documentation in accordance with applicable procedures and timelines.
Verify documentation for completeness accuracy and compliance before distribution and filing.
Coordinate with program staff and District personnel to obtain distribute and maintain required project documentation.
Generate document tracking logs reports and status updates as requested by management.
Maintain confidentiality of sensitive and proprietary program information.
Assist with continuous improvement of document control processes and procedures.
Perform other document control and administrative duties as assigned.
Minimum Required Qualifications:
Minimum of three (3) years of administrative support experience. High school diploma or equivalent required.
Experience performing data entry document processing filing and records management.
Experience working with contracts documents invoices and maintaining project records.
Experience using electronic document management systems.
Proficiency in Microsoft Office Suite (Word Excel Outlook and Adobe Acrobat).
Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
Preferred Qualifications:
Administrative experience in document control or records management.
Experience using DocView or a comparable document management system.
Salary dependent on education and experience. Salary range: $60K-$80K
Why Choose Element Consulting
Element Consulting is a construction management company dedicated to providing clients with responsible and innovative solutions to their project needs from inception to completion. Based out of El Segundo CA the firm offers program project and construction management services. We invite you to join us in Bringing the Right Elements Together for Our Clients Success.
Required Experience:
Manager
About Company
Element is dedicated to providing clients with responsible and innovative solutions to their project needs, from inception to completion.
