Document Control Administrator

S&B USAheadquartered in Pittsburgh PA is a leading infrastructure solutions company specializing in the development and construction of complex infrastructure projects particularly through Alternative Delivery Partnerships. S&B USA offers comprehensive services including project development general contracting self-performing construction financing and post-construction operations and maintenance. S&B USA is committed to innovation sustainability and community engagement with a portfolio featuring mega projects like the Fargo-Moorhead Stormwater Diversion Channel in North Dakota and the PennDOT Major Bridge P3 Program across Pennsylvania.

POSITION SUMMARY: This role will support the Long Bridge South project.The Project Document Control Manager oversees the management organization and compliance of project and legal documentation throughout its lifecycle. This role ensures documents are accurate secure and accessible while supporting project teams the Legal Department clients contractors and regulatory agencies. The Project Document Control Manager maintains document control systems manages records and contract documentation coordinates document workflows and ensures compliance with company policies and regulatory requirements.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Develop implement and maintain document control policies procedures workflows and Electronic Document Management Systems (EDMS) to ensure efficient document lifecycle management.
• Create edit organize and maintain project and legal documentation including correspondence contracts memos spreadsheets RFIs submittals blueprints and other controlled documents.
• Manage document version control numbering filing retrieval distribution and archival for both electronic and hard-copy records.
• Establish maintain and organize the Legal Departments file structure and document management system ensuring records are accurate secure and easily accessible.
• Coordinate document reviews approvals and distribution with project managers engineers subcontractors attorneys and other internal and external stakeholders.
• Monitor compliance with company policies regulatory requirements and document retention standards by conducting routine audits and maintaining accurate records.
• Administer the companys document retention program including offsite storage retrieval and destruction of records in accordance with established policies.
• Track contract renewal dates and notify appropriate legal personnel of upcoming deadlines to ensure timely action.
• Assemble and manage project closeout documentation including as-built drawings turnover packages and final project records.
• Serve as the primary point of contact for document control and retention processes across U.S. operations.
• Manage incoming and outgoing communications including email telephone and other correspondence routing inquiries and responding as appropriate.
• Provide administrative support to the Legal Department including managing electronic signatures reviewing outside counsel invoices maintaining legal credentials tracking continuing legal education (CLE) requirements conducting basic research and supporting additional departmental initiatives.
• Scan copy and prepare documents as needed to support legal and project documentation activities.
• Lead train and mentor document control personnel promoting standardized processes and continuous improvement across projects and locations.
• Perform other duties and special projects as assigned.

SKILLS AND QUALIFICATIONS:

• Advanced skills in Microsoft Office including Word Outlook Excel and PowerPoint
• Typing skills of 60 wpm
• Excellent communication written and verbal skills positive attitude dependability flexibility good judgment initiative and professionalism.
• Strong internal and external service skills.
• Ability to meet deadlines multi-task and handle a high volume of work in a fast-paced environment. Must be detail-oriented with strong organizational skills.

EDUCATION/EXPERIENCE:

• High School Diploma or GED
• 5 years of legal administrative assistant experience preferred
• Experience with document management preferred

PHYSICAL DEMANDS OF POSITION:

Work is performed in a professional office environment and requires the following during the workday:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files copy paper)

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

What We Offer:

Competitive compensation medical/dental/vision coverage paid PTO 401(k) with a company match training career planning and more.

Core Values

• Work Safely: Safety is our Culture
• Deliver Return: Earning a fair profit increases our long-term value
• Value People: Take Care of Employees and They Will Take Care of Clients
• Act with Integrity: Honesty Builds Trust
• Provide Solutions: Better Solutions Yield Greater Satisfaction

This position is in office and located in Arlington VA.

Equal Opportunity Employer

S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race color religion sex (including pregnancy sexual orientation gender identity) national origin age disability genetic information protected veteran status as well as any other prohibited criteria under any local state or federal law applicable to S&B USA Construction. As part of the firms equal employment opportunity statement S&B USA Construction will also take affirmative action to ensure that minorities women veterans and qualified people with disabilities are considered for employment and promotional opportunities.

If a reasonable accommodation is needed for the interview process please contact or ext. 1032.

Agency Policy: Pleaserefer to our Agency Policy and disclaimer statement regarding resume submissions. Experience:

Unclear Seniority