DOC PSSC Sourcing Contract Management OFFICE COORDINATOR
Job Location:
Springfield, VT - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Title: Office Coordinator
Job Requisition ID: 56541
Opening Date: 08/06/2026
Closing Date: 08/19/2026 11:59 p.m.
Agency: Department of Corrections
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4272 monthly; Full Range $4272-$5878 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
While not required a Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
IDOC is looking to hire an Office Coordinator to serve as administrative addition this position will maintain confidentiality of materials that are highly complex and sensitive in nature access the contract database to research and provide information for various reports compile and keyboard information coordinate timekeeping and recommend new and improved methods and procedures. If you are detail oriented and can multi-task this position is for you. We strongly encourage all qualified individuals to apply.
- Serves as an administrative secretary.
- Maintains confidentiality of materials which are of a highly complex and sensitive nature.
- Accesses contract database to research and provide information for various reports.
- Compiles and keyboards information to assist in responding to inquiries from statewide field staff to clarify contract issues and procedures.
- Coordinates timekeeping for the Sourcing/Contract Management Section supplying time off slips and daily attendance records to the timekeeper on a daily basis.
- Recommends new and improves methods and procedures related to Sections transactions reports and files.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires knowledge skill and mental development equivalent to completion of two (2) years of secretarial/business collegeOR completion of high school and two (2) years related office experienceOR two (2) years of independent business experience.
- Requires the ability to keyboard accurately at 30 words per minute.
- Prefers at least one (1) year of work experience dealing with sourcing and/or contract management with multiple vendors in a large organization.
- Prefers at least one (1) year of work experience gathering information for report preparation.
- Prefers at least two (2) years of work experience working with confidential materials which are of a highly complex and sensitive nature.
- Prefers at least one (1) year of work experience responding to inquiries from higher level staff and different vendors.
- Prefers at least one (1) year of work experience serving as a timekeeper and/or maintaining accurate time and attendance records.
- Prefers at least one (1) year of work experience processing requests for proposals and/or invitations for bids.
- Prefers at least one (1) year of work experience in the procurement process.
- Prefers intermediate proficiency using Microsoft Word Excel and Outlook and/or similar type of computer programs.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee regardless of position held is prohibited.
- Required to utilize digital technology tools platforms and processes in managing and supporting various digital enhancements for greater efficiency productivity and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: See below
8:30am-5pm Mon-Fri Sat/Sun off
Headquarter Location: 1000 E. Converse Avenue Springfield IL 62702
Work County: Sangamon
Agency Contact: Jamie Barrett
Email:
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
As a IDOC employee you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health life vision and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal sick and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: Experience:
IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
