Doc Jacksonville Cc Office Associate Record Office
Job Location:
Jacksonville, FL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Title: Office Associate
Job Requisition ID: 57951
Opening Date: 08/10/2026
Closing Date: 08/21/2026 11:59 p.m.
Agency: Department of Corrections
Class Title:OFFICE ASSOCIATE - 30015
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4307 monthly; Full Range $4307-$5655 monthly
Job Type: Salaried
Category:Full Time
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
While not required a Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
IDOC is looking to hire an Office Associate to perform sentence calculations Earned Program Sentence Credits and Earned Discretionary Sentence addition this position will prepare distribute and maintain correspondence memorandums logs and informational packets review individual in custody disciplinary results and input into O360 compose and keyboard correspondence to outside entities maintain master files review subpoenas and process the release of clinical records and answer phone calls received in the Record Office. If you are detail oriented and can multi-task this position is for you. We strongly encourage all qualified individuals to apply.
- Performs complex sentence calculations for revocation and/or restoration of Good Conduct Credits Earned Program Sentence Credits and Earned Discretionary Sentence Credits as required by administrative directives.
- Prepares distributes and maintains correspondence memorandums logs and informational packets.
- Reviews individuals in custody disciplinary results and inputs into O360 as indicated by the Adjustment Committee.
- Composes and keyboards correspondence to outside agencies.
- Maintains individuals in custody master files ensuring filing is accurate/timely.
- Reviews subpoenas and processes the release of clinical records pursuant to applicable directives.
- Answers phone calls received in the Record Office.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires knowledge skill and mental development equivalent to completion of four (4) years of high school and two (2) years of office experience.
- Requires ability to keyboard accurately 45 words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee regardless of position held is prohibited.
- Required to utilize digital technologytools platforms and processes inmanaging and supporting various digital enhancements for greater efficiency productivity and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: See below
8am-4pm Mon-Fri Sat/Sun off
Headquarter Location: Jacksonville Correctional Center2268 E Morton Ave Jacksonville Illinois 62650
Work County: Morgan
Agency Contact: Tara Grummel
Email:
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
As a IDOC employee you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health life vision and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal sick and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: Experience:
IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
