Distribution Coordinator I

Each year Scholastic Book Fairs in partnership with schools across the country hosts more than 100000 book-sale events that give more than 35 million students and their families access to thousands of affordable and educational products helping foster a lifelong love of reading.

We are currently in search of a Distribution Coordinator Specialist to support our local distribution team. This position will be located in Orlando FL. This full-time position offers medical dental and vision benefits Paid Time Off a generous 50% off discount on Scholastic merchandise and a 401k.

Qualified candidates will support distribution operations through data reporting and analysis cross-functional coordination and administrative support. Assists with safety compliance and process improvement initiatives; manages driver timekeeping and compliance reporting; and coordinates documentation meetings and travel to support overall operational performance.

Responsibilities Include:

• Provide direct support to the Distribution Leadership team through data collation to identify and understand business patterns-trends.
• Create and maintain distribution reports (Scorecards Dashboards Distribution reporting assessment etc.) and provide trending to ADSs to drive functional results beyond projected expectations.
• Manage effective continual inter-personal communication flow between Sales Operations Transportation and outsource providers as directed by the Distribution Leadership team.
• Support ADSs/DSs/ to flush out any Safety Compliance Performance issues or challenges that require more research or escalation.
• Assists ADSs in the development deployment and management of internal/external process improvements functional initiatives and projects/procurement activities.
• Responsible for executing timekeeping processes for non-exempt drivers including PTO requests attendance and punctuality management. Generate reporting to assist Distribution Leadership in managing driver labor.
• Supports the coordination and tracking of action items and metrics vendor management procedures for planning procurement plans shortage mitigation schedule validation self-governance and inventory analysis.
• Generate OTM reports generated from routing systems to track and monitor departmental compliance. Take appropriate action through effective interpersonal communication with Area Distribution Supervisors to resolve issues.
• Oversee the completion of all required insurance forms in commercial motor vehicle collisions property loss in a timely and accurate manner and distribute to appropriate parties as required.
• Plan organize collision safety debrief meetings in an expedient manner following all departmental practices.
• Schedule meetings for ADSs as requested within Outlook Calendar. Take meeting notes publish and disseminate when requested.
• Arrange and schedule any business travel for drivers on remote assignments as required.
• Maintain a clean safe organized and productive work environment while focusing on minimizing work- related injuries; complying with all regulatory guidelines and Company directives.
• Maintain business confidentiality relative to personnel pricing promotion customer lists and methods of distribution.
• Maintain professional and technical knowledge by attending educational workshops reviewing professional online publications and participation in vendor trainings.
• Contribute to team effort by accomplishing related results as needed.

Job Requirements

1. Previous background in transportation/logistics desired but not required.
2. Ability to work in a fast-paced team environment and prioritize based on Safety Quality and Delivery
3. Multi-task detailed orientated efficient and accurate under pressure.
4. A positive can-do attitude professional appearance and demeanor.
5. Self-motivated that can work independently and effectively with team members
6. Proficient with Microsoft programs esp. Excel with the ability to learn new computer/technical systems.
7. Display positive interpersonal skills through effective leadership and communication.
8. Professional phone skills and etiquette
9. Strong organization and time management skills with the ability to prioritize and meet deadlines.
10. Requires the ability to learn and/or have knowledge of State and Federal DOT Regulations for transportation.
11. Strong analytical ability highly desired
12. Team Player

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race religion color sex pregnancy national origin marital status sexual orientation gender identity or expression age non-disqualifying physical or mental disability or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further all personnel actions (such as compensation tuition aid benefits transfers promotions and dismissals company-sponsored training social and recreational programs) shall be administered without discrimination.

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