Director, Project Management

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017 the modern-day parent company is home to relevance-driving businesses including VaynerMedia ChukMedia Tamara Group Gallery Media Group Tingley Lane Trading and VaynerSpeakers.

ABOUT VAYNERMEDIA

VaynerMedia is a global integrated creative and media agency built for todays consumers. As the Modern Agency of Record it understands the nuances of todays attention landscape empowering brands to win attention drive relevance and deliver business results. Founded in 2009 by Gary Vaynerchuk the independently owned agency operates in 15 offices worldwide including Amsterdam Bangkok Chicago New Delhi Kuala Lumpur London Los Angeles Mexico City Miami New York Tokyo Toronto Singapore and Sydney. VaynerMedia is part of the VaynerX family of companies.

Director Operations

Who are you

Highly organized highly motivated goal-focused and detail-oriented self-starter who is passionate and experienced in all aspects of project management within a fully integrated Creative and Media agency. You can bridge the macro goals philosophies and frameworks of both Client and Agency with the day-to-day execution of the work. You can advise senior leaders on developing and implementing appropriate portfolio processes and operations. Your experience includes but is not limited to highly produced digital videos highly produced social content websites & digital experiences and other complex projects. You are someone who is all about hustle flexibility and growth in yourself and your team. You are a strong leader looking to coach manage and grow a team of Project Managers in their path

What Youd Do

Portfolio Management

• Serve as senior lead on large-scale portfolios of businesses partnering with Directors and VPs across Client Partnerships Creative Strategy Media Analytics Production Influencer and Commerce regularly on business priorities and portfolio-specific processes.
• Partner with Client Service leads and the FinOps director to define and monitor the overall portfolio approach deliverables staffing plans and agency fees.
• Understand each clients engagement and context including business objectives and priorities.
• Serve as a key lead on all aspects of project and retainer financials within a portfolio - ensuring proper processes tracking methods and escalations are being adhered to
• Partner with CS & FinOps leads in retainer scopes procurement requirements and larger business planning with clients

Team Management

• Mentor and train Project Managers to ensure optimal team dynamics and individual career growth
• Serve as a key communication escalation and negotiation point for the team.
• Support VP in developing vetting and implementing process and training initiatives for department staff

Process Management

• Responsible for the operation customization and improvement of team processes necessary for each portfolios business needs
• Work with other senior department leads to maximize operational efficiencies and define processes on the team project and portfolio levels
• Nurture cross-functional agency relationships and be the ultimate problem solver to deliver work to Clients

Project Management

• Provide strategic program planning and oversight on a variety of marketing and advertising work including brand creative websites & digital experiences social content digital videos events etc
• Develop budgets project plans and SOWs with an understanding of best practices potential third-party capabilities time requirements and broader portfolio business objectives
• Work with PMs department leads and FinOps to assemble the best integrated teams for each assignment.

New Client Planning

• Lead client discovery and scoping with CS partner
• Align key internal and client stakeholders on onboarding process and key ways of working.
• Provide significant support to PM during first 100 days of client engagement

What Youve Got

• Experience including direct experience within an agency environment in a project management capacity
• Experience with digital and social projects and deliverables ranging from $10K to $2M
• Strong ability to partner across departments including Client Service Strategy Creative Production Media Tech Ecomm etc.
• Experience using project management software such as: ClickUp Asana Workfront etc.
• Proficient in Microsoft Excel and Google Workspace
• A cool calm and collected approach to problem-solving
• Understanding of and experience executing projects that adhere to platform guidelines legal considerations advertising regulations and social/digital best practices
• Strong communication skills
• Ability to work both independently and as a part of a team
• Ability to thrive in a fast-paced high-pressure environment
• Demonstrated experience in and passion for team leadership mentorship and development of junior talent

This position is currently designated as hybrid and is subject to the Companys workplace attendance and in-office work requirements as in effect from time to time. The Company reserves the right to modify these requirements at any time.

All information submitted with this application and disclosed in the interview and screening processes must be truthful. The Company reserves the right in its sole discretion to disqualify a candidate from consideration withdraw a conditional offer of employment or terminate employment if it discovers a candidate provided false misleading or materially incomplete information during the application process.

VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race color religion creed sex (including pregnancy childbirth reproductive health decisions or related medical conditions) sexual orientation gender identity or expression national origin ancestry age disability genetic information marital status military status veteran status citizenship or immigration status (as permitted by applicable law) or any other characteristic protected by applicable federal state or local law.