Director of Rental Financial Operations

Capital Vacations is revolutionizing the travel experience by connecting Independent Resorts with travelers through our innovative technology platform and vacation products. Partnering with over 200 Independent Resorts across the U.S. and Caribbean we deploy strategic value-add tools that empower Independent Resorts to enhance revenues across multiple channels. Additionally we serve overtravelers annually with a hyper-focus on the owner and guest experience to build long-term relationships. Join us in our vision to Travel. Gather. Smile. Repeat.

We are seeking a highly skilled and experienced Director of Rental Accounting to lead and oversee all accounting audit reconciliation tax reporting and compliance functions related to rental operations. This leadership role is responsible for ensuring financial accuracy regulatory compliance operational efficiency and strong internal controls across all aspects of rental accounting and owner rental activity.

• Lead and oversee all rental accounting operations including owner rentals escrow accounting advanced deposits rental revenue recognition and city ledger accounting.
• Ensure timely and accurate month-end close processes related to rental operations and associated balance sheet accounts.
• Maintain accounting controls policies and procedures to ensure the integrity and accuracy of rental financial reporting.
• Oversee accounting for owner rental distributions rental payments and associated financial reporting.

• Lead and conduct comprehensive audits of rental transactions escrow activity owner rental payments and financial records to ensure accuracy and compliance with company policies and regulatory requirements.
• Review and analyze rental accounting data to identify discrepancies operational trends revenue leakage and opportunities for improvement.
• Implement corrective actions and process improvements to optimize financial performance and operational efficiency.
• Ensure compliance with internal controls company policies industry regulations and legal requirements related to rental operations and escrow management.
• Partner with internal and external auditors to support annual audits financial reviews and compliance examinations.

• Oversee and perform monthly rental escrow reconciliations bank reconciliations and balance sheet account reconciliations.
• Manage trust and escrow account activity to ensure proper accounting treatment and compliance.
• Monitor advanced deposits and deferred revenue balances to ensure accurate reporting and reconciliation.
• Investigate and resolve discrepancies related to deposits receivables owner payments and rental transactions.

• Oversee all rental-related tax reporting and compliance functions.
• Manage preparation and filing processes related to IRS reporting requirements including 1099 reporting 1042 reporting and owner rental income reporting.
• Ensure compliance with applicable federal state and local tax regulations associated with rental operations and owner distributions.

• Oversee all owner rental accounting functions including owner statements rental distributions payment processing and reporting accuracy.
• Collaborate with Owner Services and Operations teams to ensure accurate handling of owner rental activity and inquiries.
• Ensure timely and accurate owner rental payments and reconciliation processes.

• Oversee city ledger invoicing collections payment applications and account reconciliation processes.
• Monitor outstanding receivables and partner with operational teams to improve collection performance and resolve billing discrepancies.

• Lead mentor and develop a team of rental accounting and audit professionals fostering a collaborative and results-driven culture.
• Generate monthly quarterly and ad-hoc financial and operational reports for senior management.
• Present audit findings operational insights reconciliation status and recommendations to leadership teams.

• Bachelors degree in Accounting Finance Business or related field required.
• CPA or advanced accounting certification preferred.
• 7 years of progressive accounting audit or financial management experience.
• Strong experience with escrow accounting reconciliations rental audit functions owner rental accounting tax reporting and internal controls.
• Experience managing 1099 and 1042 reporting processes preferred.
• Strong analytical leadership and communication skills.
• Experience with accounting systems property management systems and Excel-based financial analysis.