Director of HR & Operations

Location: San Jose CA

Employment Type: Full-Time

Reports To: CEO

Department: Administration / Human Resources

Salary Range: $75000 starting

My Green Lunch is dedicated to providing fresh healthy and sustainably sourced meals to our community. As we grow were looking for an organized people-focused Director of HR & Operations to keep our team supported and our day-to-day operations running smoothly.

The Director of HR & Operations will oversee the human resources functions and daily office operations for My Green Lunch. This role is responsible for recruiting and onboarding staff managing employee records and benefits ensuring compliance with labor laws and keeping the office running efficiently from supplies and scheduling to vendor coordination. The ideal candidate is a proactive detail-oriented professional who enjoys wearing multiple hats and building a positive workplace culture. Will also manage administrative support team.

Human Resources

• Manage hiring job postings and new hire onboarding.
• Conduct salary reviews.
• Handle employee write-ups and documentation of performance/conduct issues.
• Stay current on federal state and local employment laws; implement required annual policy changes.
• Assist with staff meetings as needed.
• Serve as the primary interface with TriNet for HR benefits and payroll administration.
• Process payroll.
• Monitor the time and attendance system.
• Serve as the interface with EDD (Employment Development Department) for unemployment claims and related matters.
• Maintain accurate confidential employee files.
• Manage and monitor workers compensation claims and reporting.

Training

• Coordinate annual employee training for kitchen staff and drivers.
• Coordinate required compliance training.
• Keep the company safety plan updated.
• Translating all English to Spanish documentation.

Office Management

• Oversee day-to-day office operations ensuring a clean organized and well-supplied workplace.
• Manage vendor relationships (equipment facilities IT support).
• Coordinate staff scheduling and calendars across departments.
• Handle incoming communications correspondence and administrative requests.
• Track office budgets and expenses; process invoices and reimbursements.
• Plan and coordinate company meetings staff training and team events.
• Assist leadership with special projects and other administrative duties as assigned.

Operations

• Work with staff on processes and procedures.
• Keep OSHA requirements and documentation up to date.
• Interface with the insurance company on auto and business insurance matters.
• Work with TriNet on annual workers compensation safety reviews.
• Manage the front office.
• Order and manage general office/kitchen supplies.
• Order and manage paper goods.
• Manage facility signage.

Cash Flow

• Write checks as needed (rent vendors etc.).
• Monitor vendor accounts for billing accuracy.
• Deposit checks and record ACH transactions.

• Bachelors degree in human resources Business Administration or related field is required.
• Minimum 6 years of experience in HR office management or a related administrative role; food service or hospitality industry experience a plus.
• Working knowledge of employment law HR best practices and payroll processes.
• Hands-on experience with TriNet (or a comparable PEO/HRIS platform) required including benefits administration and payroll.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Must have excellent customer service skills.
• Spanish speaking a plus.
• High degree of discretion and professionalism when handling confidential information.
• Proficiency with Microsoft Office/Google Workspace and general office technology.
• Basic bookkeeping skills including experience writing checks reconciling vendor accounts and recording deposits/ACH transactions.
• Familiarity with OSHA requirements and workplace safety compliance.
• Experience interfacing with business/auto insurance carriers and supporting workers compensation safety reviews.
• Experience managing vendor relationships and ordering supplies.
• SHRM-CP PHR or similar HR certification preferred but not required.

• Competitive salary: $75000 starting
• Health dental and vision insurance
• Paid time off and holidays
• 401K matching
• Employee meals and drinks
• A supportive mission-driven team focused on healthy sustainable food

Interested candidates should submit a resume and cover letter to with the subject line Director of HR & Operations Application.

My Green Lunch is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.