Director of Financial Aid (Exempt)

POSITION: Director of Financial Aid (Exempt)

HSU JOB FAMILY CLASSIFICATION:Finance Manager II

DEPARTMENT: Financial Aid

SUPERVISOR TITLE: Vice President for Enrollment Management

FLSA STATUS: Exempt

EXEMPTION: Professional Exemption

LOCATION:HSU Campus Abilene Texas

TARGET HIRE DATE:As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENTCandidate must profess a Christian Faith maintain membership in a local congregation and respect the values and distinctives central to the historically Baptist values of HSU as reflected in the Universitys Statement of Faith.

CONTACT INFORMATION:Human Resources or

SUMMARY/SCOPE:

The Director of Financial Aid oversees all aspects offederal state and institutional student aid programs which includesscholarships grants loans and the work-study program. This position isresponsible for ensuring compliance in all aid programs. The Director providesleadership for planning managing and evaluating personnel programs andbudgets while ensuring timely sensitive and accurate delivery of financialaid to students in a highly regulated environment. The Director is also responsiblefor submitting accurate financial aid reports as required by federal stateand institutional agencies and supporting customer-oriented services tostudents and to the campus community.

BASICRESPONSIBILITIES: Manage financial aid staff which includesannual performance reviews ensuring staff are trained and following policiesand procedures; manage the implementation and maintenance of institutionalfinancial aid programs; plans organization goals objectives and strategicinitiatives; prepares reviews and approves a variety of reports on thefederal state and institutional levels; develop and maintain internal andexternal relationships which includes participation in a variety of meetingsand committees. Responsible for other reasonable related duties as assigned.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES:These examples do not include all possibletasks & do not limit the assignment of related tasks.

Supervise hire support train and evaluate all financialaid staff.

Develop and implement plans and objectives regarding titleIV institutional aid and student service.

Responsible for all access/user accounts for FSA websites(COD NSLDS FAAAccess)

Present financial aid presentations during preview events

Ensure compliance within all aid programs (federal stateand institutional)

Process professional judgement appeals (EFC/SAI COA andDependency).

Manage academic scholarship adjustments when requested byAdmission/Recruiting.

Complete SAP evaluations at the end of each term.

Process SAP appeals.

Review R2T4 files monthly.

Update degree audit process for each payment period(November and April).

Edit financial aid pages on the website as needed.

Sign off on all check requests.

Attend meetings as needed (ES Directors Care TeamStudent Services & Systems Team Staff Senate Student Financial ServicesRNL).

Approve or deny Financial Aid appeals (financial andacademic).

Facilitate Colleague processes changes as needed andcomplete system setups each year.

Analyze and create reports to administration as requested(BOT BOD weekly FA reports).

Review monthly reconciliations (Pell direct loan workstudy private loans TEG and SEOG).

Serve HSU as the project manager for annual UniformGuidance audit.

Submit and/or oversee external reports (FAD FISAP NCAAetc.).

Set up net price calculator annually.

Oversee all state and federal/state/institutionalbudgets/allocations.

Oversee all Financial Aid Office mass communication tostudents (monthly comm flow).

Organize all Financial Aid Office events.

Manage the Tuition Exchange and Christlieb programs.

Oversee the HSU Financial Literacy Program.

SUPERVISORY RESPONSIBILITIES:

Supervise (4-5) Full Time Staff in addition to student workers.

COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Interview decisions are partially based on this information.

On a separate sheet of paper write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully an individual should demonstrate the following competencies.

Job Knowledge- Competent in requiredjob skills and knowledge; exhibits ability to learn and apply new skills; keepsabreast of current developments; requires minimal supervision; displaysunderstanding of how job relates to others; uses resources effectively.

Teamwork - Balances teamand individual responsibilities; exhibits objectivity and openness to othersviews; gives and welcomes feedback; contributes to building a positive teamspirit; puts success of team above own interests; able to build morale andgroup commitments to goals and objectives; supports everyones efforts tosucceed.

Quality Management - Looks for ways to improve and promote quality;demonstrates accuracy and thoroughness.

OrganizationalSupport - Followspolicies and procedures; completes administrative tasks correctly and on time;supports organizations goals and values; benefits organization through outsideactivities; supports affirmative action and respects diversity.

Planning/Organizing - Prioritizes and plans work activities;uses time efficiently; plans for additional resources; sets goals andobjectives; organizes or schedules other people and their tasks; developsrealistic action plans. Quality - Demonstrates accuracy and thoroughness; looksfor ways to improve and promote quality; applies feedback to improveperformance; monitors own work to ensure quality.

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE SKILLS & ABILITIES (Language Mathematical Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to readanalyze and interpret general business periodicals professional journalstechnical procedures or governmental regulations. Ability to write reportsbusiness correspondence and procedure manuals. Ability to effectively presentinformation and respond to questions from groups of managers clientscustomers and the general public.

MATHEMATICAL SKILLS: Ability to addsubtract multiply and divide in all units of measure using whole numberscommon fractions and decimals. Ability to compute rate ratio and percent andto draw and interpret bar graphs.

REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written oral ordiagram form. Ability to deal with problems involving several concretevariables in standardized situations.

COMPUTER SKILLS: To perform this job successfully an individualshould have knowledge ofWord Processing software;Spreadsheetsoftware;Order processing systems;Internet software. Databasesoftware experience preferred.

EDUCATION/EXPERIENCE:

Bachelors degree required; masters degree preferred.

At least 5 years of experience in a Financial Aid Officepreferred.

Skills in student database management system preferred(Colleague/Ellucian experience preferred).

Evidence of maturity in interpersonal relationshipsespecially in conflict management exceptional customer service commitment andprofessionalism required.

CERTIFICATES LICENSES REGISTRATIONS:

None are required for this position at this time.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of thosethat must be met by an employee to successfully perform the essential functionsof this job. Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions.

While performing the duties of this job the employee is regularlyrequired to sit; use hands to finger handle or feel; reach with hands andarms and talk or hear. The employee is occasionally required to stand;walk; climb or balance and stoop kneel crouch or crawl.

The employee must regularly lift and/or move up to 10 pounds andoccasionally lift and/or move up to 20 - 25 pounds.

The job is sedentary in nature. Must be able to sit for long periods whileperforming office and computer operations. However there are several eventswhich require walking and standing for long periods of time (i.e. graduation).

Abilityto adjust focus from distance when greeting customers to long periods of timefocused on a computer screen.

WORK ENVIRONMENT:

The work environmentcharacteristics described here are representative of those an employeeencounters while performing the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

The noise level in the workenvironment is usually quiet.

ADDITIONAL INFORMATION:

A minimum of a 40-hour work week is expected. Irregular hours andevening and weekend work and/or assignments beyond a 40-hour week is requiredduring peak season and/or to meet project or internal deadlines is required.

Infrequent travel may be required on occasion in order to attendprofessional meetings and training workshops.

Must have andmaintain a valid Class C Drivers License and maintain a clear driving recordto be insurable under the university liability policy.

Must be able to drive to complete workassignments on and off campus as needed.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees see theHSU Benefits Summary on the HSU website.

NON-DISCRIMINATION STATEMENT:

HSU complies with all applicable anti-discrimination lawsincluding those prohibiting discrimination on the basis of age sex pregnancyrace color national origin disability genetic information and militaryservice. HSU is a private university affiliated with the Baptist GeneralConvention of Texas and may lawfully consider an applicants religion as aselection criterion. HSU is committed to hiring faculty and staff who share anactive Christian faith and fully support HSUs mission.

In accordance with the Americans with Disabilities Act (ADA) HSUprovides reasonable accommodation to qualified individuals with disabilitieswho are employees or applicants for employment except when the accommodationwould impose an undue hardship. Requests for reasonable accommodation should bedirected to Human Resources.

BACKGROUND SCREEN:

HSU does not discriminate on the basis of race color age sex disability genetic information national or ethnic origin in employment opportunities in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the universitys financial and physical assets. Therefore Hardin-Simmons University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.

Required Experience:

Director