Director, Ambulatory Operations

Exemption Status:

Exempt

Hiring Range:

$122803.20 - $221062.40

Please note that the final offer may vary within this range based on a candidates experience skills qualifications and internal equity considerations.

Schedule Details:

Monday through Friday

Scheduled Hours:

8:00 am - 5:00pm

Shift:

1 - Day Shift 8 Hours (United States of America)

Hours:

40

Cost Center:

10020 - 4010 Clinic Administration

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 20000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.

The Director of Ambulatory Operations provides operational leadership and oversight for multiple ambulatory clinics across the health system. This role is positioned between the Senior Director and Managers blending strategic oversight with operational execution. The Director partners with physician nursing and administrative leaders to ensure high-quality patient experience operational excellence patient safety caregiver engagement regulatory compliance and sound financial management across assigned ambulatory services. The role supports implementation of clinical programs performance improvement initiatives and operational optimization.

I. Major Responsibilities

Operational Leadership & Performance

1. Provide leadership and daily oversight of ambulatory clinic operations to ensure efficient patient-centered workflows high-quality care and operational excellence.

2. Monitors and partners with key departments to improve access scheduling registration office operations and ancillary workflows to optimize patient flow and service delivery.

3. Review ambulatory performance metrics identify trends and develop action plans to improve key operational outcomes. Oversee implementation of service expansion opportunities and operational improvements in collaboration with Finance IS HR Compliance and other departments.

Financial & Resource Management

1. Develop recommend and manage annual operating budgets for assigned ambulatory areas.

2. Ensure achievement of productivity financial and volume targets; manage expenses staffing supply utilization and resource allocation.

3. Conduct financial analyses evaluate variances develop corrective action plans and support revenue cycle optimization.

4. Promote team understanding of financial drivers and accountability for unit/clinic performance.

Leadership Human Resources & Staff Development

1. Recruit develop and retain high-performing staff; promote a collaborative inclusive and accountable work environment.

2. Oversee performance evaluations orientation competency assessment training coaching and corrective actions as needed.

3. Support caregiver engagement through communication recognition initiatives and action plans informed by feedback and employee surveys.

4. Maintain knowledge of HR policies labor laws and union contracts as applicable.

Quality Safety & Regulatory Compliance

1. Support and coordinate quality improvement initiatives aligned with organizational goals.

2. Ensure adherence to Joint Commission DPH CMS and other regulatory/accreditation standards.

3. Promote a safe care environment for patients families and caregivers.

4. Implement and monitor compliance with policies procedures and organizational standards.

Strategic & Cross-Functional Collaboration

1. Collaborate with Medical Directors Division Chiefs Ambulatory Physician Leaders and Senior Leadership on strategic planning and goal setting.

2. Participate in committees workgroups and system-wide initiatives.

3. Foster strong relationships with internal leaders and community partners to support care coordination referral relationships and service integration.

4. Support system initiatives related to population health clinical integration and patient experience.

Standard Management Level Responsibilities:

1. Directs and supervises assigned personnel including performance evaluations scheduling orientation and training. Makes recommendations on employee hires transfers promotions salary changes discipline terminations and similar actions. Resolves grievances and other personnel problems within position responsibilities.
2. Develops and recommends the budgets for the areas managed. Manages activities to assure financial goals are met.
3. Coordinates the assignment of tasks and helps resolve technical and operational problems. Evaluates the impact of solutions to ensure goals are achieved.
4. Provides effective direction guidance and leadership over the staff for effective teamwork and motivation and fosters the effective integration of efforts with system-wide initiatives.
5. Encourages and supports diverse views and approaches demonstrates Standards of Respect and contributes to creating and maintaining an environment of professionalism respect tolerance civility and acceptance toward all employees patients and visitors.
6. Integrates diversity into departmental objectives such as hiring promotions training vendor selections etc.
7. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.
8. Ensures compliance with regulatory agencies such as Joint Commission DPH etc. Develops and maintains procedures necessary to meet regulatory requirements.
9. Ensures that department complies with hospital established policies quality assurance programs safety and infection control policies and procedures.
10. Ensures adequate equipment and supplies for department.
11. Develops and maintains established departmental policies procedures and objectives.
12. Ensures compliance to all health and safety regulations and requirements.
13. Maintains regular reliable and predictable attendance.
14. Performs similar or related duties as required or directed.

All responsibilities are essential job functions.

II. Position Qualifications

License/Certification/Education

Required:

1. Bachelors degree in Business Healthcare Administration Nursing or a related field.

Preferred:

1. Masters degree in Healthcare Nursing Business Administration or related field.

Experience/Skill Requirements

Required:

1. Minimum of 35 years of progressive leadership experience in an ambulatory or healthcare operations environment.

2. Proven ability to lead teams manage operations and drive improvements.

3. Strong analytical and problem-solving skills including ability to review and interpret statistical and financial data.

4. Demonstrated ability to manage budgets and oversee financial performance.

5. Excellent communication and interpersonal skills with ability to collaborate with physicians staff and leaders.

6. Must have a valid drivers license and be able to travel between campuses and sites as necessary.

7. Proficiency with Microsoft Office and relevant healthcare systems.

Preferred:

1. Experience in an academic medical center or complex ambulatory/medical group setting.

2. Project management or performance improvement training. Previous experience with EPIC.

Unless certification licensure or registration is required an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III. Physical Demands and Work Environment

Work is primarily sedentary performed in office and ambulatory patient care environments. Regular on-site presence is required to support operations and staff.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.

As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.