• Maintain and ensure integrity of our donor database including accurate tracking of gifts interactions and engagement.
• Support capital campaign operations including pledge tracking and campaign reporting.
• Generate and maintain reports and dashboards to inform fundraising strategy and track progress to goals.
• Process track and acknowledge all philanthropic gifts and pledges and reconcile records with the finance team.
• Conduct prospect research and compile findings into donor profiles for senior staff.

• Maintain a comprehensive calendar of grant deadlines and reporting requirements.
• Coordinate workflows and materials for grant submissions and reporting.
• Contribute to drafting and editing grant applications as part of a collaborative team effort.

• Support donor engagement cycles by tracking outreach preparing materials for cultivation and solicitation and ensuring timely stewardship follow-through.
• Collaborate with the marketing team on annual fund appeals campaign copy development website pages and donor-facing collateral; contribute to social media content as needed.

• Support planning and execution of fundraising events.
• Staff an average of four events at The Vilna each month contributing to a welcoming well-run experience for all participants.

• Bachelors degree or equivalent experience
• 2-4 years of relevant experience
• Exposure to or interest in grants and project management across multiple concurrent deadlines
• Experience with a CRM or donor database strongly preferred
• Demonstrated ability to master new data systems quickly
• Proficiency in Google Workspace and comfort working across cloud-based tools and platforms
• Interest in building and owning organizational systems and workflows

• Aligned with The Vilnas mission and values
• A natural project manager: enjoys spreadsheets and tracking systems and thrives as the organizational hub keeping the development teams deadlines workflows and priorities on track
• People-oriented comfortable and eager to engage with donors and program participants
• Takes initiative and works independently with curiosity attention to detail and a willingness to learn while also asking questions and collaborating with staff and volunteer leadership
• Strong interpersonal verbal and written communication skills including drafting and editing clear copy

• Willingness to work occasional nights and weekends
• Ability to lift up to 50 pounds

About Us

• Welcoming and Inviting - Guided by the Jewish value of welcoming the stranger the Vilna is inclusive and open to people of all backgrounds. We believe that we must do and act with kindness and respect for everyone.
• History and Tradition - Rooted in ancient traditions Jewish culture continues to evolve. The Vilna brings people together to learn about this ever changing story as it is unfolding.
• Meaning and Relevance - It is in our nature as humans to seek meaning and purpose in our lives. The Vilna identifies and organizes experiences that are timely and compelling to help people better understand themselves and the world they live in.
• Belonging and Connection - No matter our stage in life we need to feel that we are part of something larger. We provide opportunities for shared experiences to help ground you combat loneliness and lift you up in moments of both joy and sadness.
• Creativity and Ideas - The arts offer new avenues for discovery and learning. By introducing inspired and out-of-the-box experiences we cultivate memorable moments that spark reflection and growth.