Development Operations Coordinator

Department: Development

Position: Development Operations Coordinator

Reports to: Annual Fund Manager

Work Schedule: Monday Friday 9am 5:30pm occasional evenings and weekends required

Classification: Annual full-time non-exempt

Compensation: $27.50 per hour; benefits eligible after 90 days

Posting Date: September 2026

Position Summary

Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition relevance and excellence as well as its adventurous audience the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shaows at Berkeley Rep including 91 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards 9 Obie Awards 14 Drama Desk Awards 1 Grammy Award 1 Pulitzer Prize and many other recognition of its place on the national stage Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season together with up to four special event presentations Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices themes and perspectives.

Berkeley Rep is looking for a motivated highly detail-oriented and organized Development Operations Coordinator to support the operations of a busy fund development department. The ideal candidate is a creative problem solver and project manager who loves systems data stewarding donor relationships and supporting the arts.

Essential Duties and Responsibilities

Gift Processing and Acknowledgments:

• Track donations including gifts from DAFs IRAs stock and in-kind partners and patron data using Tessitura customer relationship management (CRM) software with efficiency and accuracy.
• Create and promptly deliver (within 48 hours of gift receipt) written donor acknowledgements and communications.
• Track and produce monthly pledge reminder letters and charge ongoing pledge and recurring payments.
• Assist with special events-related data entry and acknowledgements.

Reporting and Analysis:

• Provide ongoing financial reporting and analysis.
• Regularly partner with Finance to perform financial reconciliations.
• Support the Development departments reporting and analysis needs: generate reports pull lists for events and mailings and build reporting dashboards in Tessitura Analytics.
• Ensure accurate tracking of fundraising appeal results and lead in-depth reporting and analysis for annual fund campaigns.
• Provide through analysis of past results identify and pull data for target lead groups for email and direct mail appeals.

Data Management:

• Ensure efficient fundraising operations using Tessitura CRM software and other tools including streamlined and accurate gift processing gift acknowledgment and donor/funder recognition.
• Evaluate development data management processes and recommend improvements as needed to streamline efficiency and ensure accuracy.
• Maintain donor and gift data integrity including regular data management duplicate donor record merging and record clean-up according to Berkeley Rep data standards.

Training and Documentation:

• Serve as a Tessitura super user participating in Berkeley Reps Tessitura User Group and serve as a Tessitura resource for the Development department; lead Tessitura upgrades testing and training for the Development department.
• Manage the teams Tessitura wish list and coordinate with Operations staff and third-party contractors to ensure those needs are met.
• Train Development staff on most current operational systems processes and protocols particularly in efficient gift processing reporting and analytics.
• Update and maintain development operations documentation.

General Administrative and Event Support:

• Engage with patrons and donors in person and by email and phone in a prompt courteous and friendly manner.
• Handle department filing and office supply ordering.
• Assist with donor research and benefits fulfillment as needed.
• Assist with supporting and staffing Berkeley Reps annual fundraising gala and donor events.
• Actively participate in workshops and trainings including company meetings harassment prevention bystander intervention and all other antiracism equity diversity inclusion and access initiatives.
• Demonstrate a high degree of coachability and ability to integrate feedback into daily workflows and processes.
• All other projects and duties as assigned.

Qualifications and Skills:

• Two years of professional experience or combination of academic and professional experience in customer or donor relationship management data entry or administrative support.
• Proficiency with MS Office including Excel.
• CRM/database experience (proficiency with Tessitura a plus).
• Exceptional attention to detail and organizational skills.
• Ability to work with efficiency and a high level of accuracy.
• Proven ability to prioritize and manage competing projects and deadlines effectively.
• Resourcefulness and strong problem-solving skills.
• Ability to take initiative and drive work with minimal supervision and guidance.
• Aptitude and interest in data analysis.
• Sensitivity to confidential information.
• Clear written and verbal communication skills.
• Flexible adaptable and entrepreneurial team player.
• Ability to collaborate with multiple departments fluidly.
• Must be comfortable working in a fast-paced and diverse office environment.
• Demonstrate interest in and commitment to antiracism equity diversity inclusion and access.
• Demonstrate a high degree of emotional intelligence and cultural competency.
• An appreciation for the performing arts.

Application Procedure

Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits including 85% employer-paid health and dental insurance optional vision insurance FSA and 403(b) plans professional development support paid vacation sick leave and holidays.

Position available immediately. Online submissions only. Please include a cover letter and résumé when you submit your application. Persons from diverse backgrounds are highly encouraged to apply.

Berkeley Rep will contact candidates of interest. Please no calls. Only complete submissions will be considered.