Development Associate, Talent Management
Job Location:
Somerville, NJ - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The Development Associate is an integral support position on the Talent Management team within the MGB Development Office. With guidance and training the Associate supports the work of the Talent Management team by managing calendars assisting with preparations for meetings and events drafting documents and communications and completing data entry and most importantly the myriad of unplanned projects. Reporting to the Senior Director of Development Talent Management the Associate collaborates with colleagues to perform assigned responsibilities including projects related to the employee life cycle for a department of over 400 employees.Essential Functions
Provide administrative support for the Executive Director Senior Director and other Talent Management leadership as needed.
Assist with coordinating logistics drafting agendas and other materials for review taking notes and organizing follow-up actions for meetings internal events and presentations communicating any issues as needed.
Support UKG activities:
Work alongside the Development Officer Talent Management and in their absence act as backup for UKG Workday and Leave of Absence inquiries; independently investigate discrepancies coordinate with central HR and Leave Administration and ensure accurate resolution and documentation.
Lead all aspects of timekeeping training for non-exempt employees.
Manage on-call UKG staff time entries.
Partner with the Bulfinch timekeeper as needed.
Serve as the office timekeeper and liaison with the timekeeper team.
Provide on-site front desk coverage one day/week at Nashua Street and back up as needed for Coordinator Development Operations.
Responsible for onboarding calendar invitations for new staff.
Support Professional Development activities:
Administer professional development request forms end-to-end including intake review policy validation historical tracking survey deployment reporting and follow-up communication with employees and managers.
Maintain a professional development database of memberships and conference attendance (managing conference request forms and cost information).
Provide on-site or virtual support during training sessions (e.g. managing Zoom materials sign-ins).
Collaborate with Talent Management colleagues to coordinate tasks related to recruitment initiatives and provide scheduling assistance in support of interviews as needed.
Assist with tracking of the status of performance evaluations and merit increases and conduct outreach to managers regarding appraisal process.
Act as a liaison between Talent Management Operations HR Payroll and affiliate partners exercising discretion when handling sensitive personnel information. Update process guides correspondence templates tools and tip sheets related to Talent Management processes.
Working with the Senior Director and Officer Talent Management support department engagement activities as appropriate.
Available to support special projects as needed.
Monitor the MGB Development Office Talent Management inbox and triage appropriately.
Primary back-up for Talent Management Associate and back-up to other Talent Management and Operations colleagues as needed.
Qualifications
QUALIFICATIONS
Bachelors degree preferred but not addition the ideal candidate will possess the following skills abilities and competencies:
- Strong verbal and written communication skills
- Organizational time management problem-solving and project management skills
- Command of Word PowerPoint Excel and Outlook or the ability to learn them quickly
- Competency using videoconferencing platforms (Zoom and Teams preferred)
- Proficiency with data entry or data management in a database (Blackbaud CRM or Raisers Edge preferred)
- Attention to detail creativity and strong work ethic
- Desire and motivation to learn about the organization and fundraising
- Awareness of personal work styles in self and others
- Adaptability and flexibility in times of shifting priorities
- Ability to work collaboratively with diverse audiences
- Mission-driven
Additional Job Details (if applicable)
Physical Requirements
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $25.28/HourlyGrade
2EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
