Development Associate

1. Real estate development construction acquisition financial administration and compliance.
2. Receivership homeowner repair property research legal coordination and project closeout.

• Coordinate assigned development activities from acquisition and project setup through construction closeout sale transfer or other disposition.
• Establish and maintain project schedules milestone trackers budgets contact lists decision logs and required documentation.
• Coordinate acquisition and project-setup requirements including property access insurance utilities permits surveys environmental reviews title materials and related due-diligence items.
• Serve as a central point of coordination among architects contractors inspectors consultants attorneys lenders public agencies property managers and internal departments.
• Evaluate construction progress inspections open issues change-order requests closeout documents warranties and outstanding deliverables; identify schedule cost quality or compliance risks and recommend next steps.
• Attend and when assigned lead routine construction meetings property inspections and projectwalkthroughs; document decisions responsibilities and deadlines.
• Prepare concise project status reports that identify completed work upcoming milestones responsible parties unresolved issues risks and decisions required.
• Support marketing listing sale transfer and disposition activities as assigned.

• Conduct property and public-record research for prospective and active receivership matters including ownership title liens taxes building conditions violations litigation history and related records.
• Analyze preliminary rehabilitation costs after-repair value information available funding property conditions and other feasibility factors; prepare findings and recommendations for management review.
• Prepare property summaries intake materials timelines photographs research memoranda and supporting exhibits for review by management and legal counsel.
• Maintain complete organized and current electronic and physical case files throughout the receivership process.
• Coordinate information and documentation requested by Corporation Counsel NHSRC legal counsel City departments contractors property owners and other parties.
• Provide administrative and factual support for draft lien documents payoff statements releases court reports repair summaries and related materials under the direction of management or counsel.
• Attend court hearings property inspections and case meetings in a support capacity and accurately document required follow-up.
• Track court dates filing deadlines inspections owner communications repair milestones and case-closing requirements; escalate legal questions to counsel and refrain from providing legal advice.

• Coordinate assigned activities for grant-funded homeowner repair rehabilitation and neighborhood stabilization programs.
• Support homeowner outreach application intake documentation review property inspections contractor assignment construction monitoring and project closeout.
• Review application and project files for completeness and consistency with established program requirements; identify exceptions or eligibility questions requiring management review.
• Communicate clearly respectfully and promptly with homeowners residents contractors communitypartners and public agencies.
• Track repair scopes contractor assignments schedules inspections invoices change requests resident concerns and completion documentation.
• Maintain accurate applicant property and project records in accordance with funding privacy and document-retention requirements.
• Support community outreach program presentations workshops and neighborhood events.
• Identify delayed projects missing documentation contractor performance concerns resident issues and other risks; propose practical resolution steps and escalate as appropriate.

• Review and process vendor invoices contractor payment requests reimbursements utility bills insurance expenses and other project costs in accordance with established controls.
• Verify that payment requests include required approvals contracts scopes invoices lien waivers inspection documentation funding eligibility support and other required materials.
• Maintain current project budget and commitment trackers; reconcile expenditures encumbrances available balances and funding sources with the Finance Department at least monthly.
• Analyze budget-to-actual performance identify discrepancies duplicate charges unsupported costs and potential overruns and recommend corrective action.
• Support cash-flow projections draw or funding requests project cost reports grant reimbursementsubmissions and financial closeout.
• Organize audit-ready financial records for management review audits project closings and funder monitoring.
• Support preparation and refinement of development budgets feasibility analyses pro formas and sources-and-uses statements.

• Maintain complete accurate current and audit-ready project property program and case files.
• Apply established reporting and compliance requirements associated with CDBG TIF NMTC prevailing wage philanthropic grants City and State programs and other funding sources to assigned work.
• Track required certifications insurance documents contractor qualifications wage documentationinspections environmental reviews approvals and other compliance materials.
• Prepare accurate periodic reports reimbursement requests funder updates annual certifications monitoring responses and project closeout submissions for review and approval.
• Maintain accurate information in SharePoint Salesforce spreadsheets and other organizational systems;follow naming conventions file-management procedures approval workflows and retention requirements.
• Monitor reporting calendars and compliance deadlines identify documentation gaps or conflicting requirements and escalate matters requiring management financial or legal review.
• Perform other related duties consistent with the positions purpose and level of responsibility.

• Managing a defined portfolio of projects or receivership cases.
• Leading routine projects construction or vendor coordination meetings.
• Preparing development budgets feasibility analyses and recommendations.
• Coordinating smaller projects with limited supervision.
• Training new staff on established systems and procedures.
• Presenting project information to organizational leadership funders public agencies and external partners.
• Progressing toward Senior Development Associate Project Manager or Development Manager responsibilities.

• Health dental and vision insurance
• Paid time off
• NHS offers a comprehensive benefits package. We also offer a team spirit which strives for excellence in customer service.

• Bachelors degree in real estate urban planning construction management public administration business finance community development or a related field is preferred. Relevant professional experience may be considered in place of a degree.

• One to three years of progressively responsible experience in real estate construction property management project coordination financial administration nonprofit programs legal administration government banking brokerage or a related field is preferred.
• Candidates with strong organizational financial analytical technology and communication skills who demonstrate the capacity to learn real estate development and receivership processes will also be considered.
• Experience with construction documentation invoice processing title or property research municipal programs court proceedings or grant-funded programs is helpful but not required.

• Valid Illinois drivers license and ability to travel throughout Chicago are required.
• Illinois real estate leasing agent broker or managing broker license is preferred but not required.
• Construction project-management property-management housing or compliance certifications are helpfulbut not required.

• Strong project coordination organization prioritization and follow-through skills.
• Ability to manage multiple assignments shifting priorities and competing deadlines with limited day-to-day supervision.
• Ability to read organize and evaluate contracts scopes of work invoices construction documents inspection reports property records and compliance requirements.
• Working knowledge of budgets costs payment documentation percentages funding balances and basic real estate financial concepts.
• Strong written and verbal communication skills including the ability to prepare clear reports summaries correspondence meeting records and tracking documents.
• Ability to conduct property and public-record research and synthesize information from multiple sources.
• Ability to identify inconsistencies risk missing documentation and unresolved issues; compare practical options; and recommend appropriate next steps.
• Ability to interact professionally with homeowners residents attorneys contractors consultants government representatives funders and Finance personnel.
• Ability to exercise sound judgment within established policies and delegated authority and to seekmanagementfinancial or legal guidance when appropriate.
• Technology: Proficiency in Microsoft Excel Word Outlook Adobe Acrobat ability to learn SharePointSalesforce and other systems effectively for project controls financial administration analysis reporting and document management.

• Project milestones court dates inspections payment deadlines and reporting requirements are tracked accurately and completed on schedule.
• Risks delays budget concerns documentation deficiencies and vendor performance issues are identifiedearly analyzed appropriately and escalated with recommended next steps.
• Vendor invoices and contractor payment requests are processed accurately promptly and with complete supporting documentation.
• Project budgets and commitments are current and reconciled with Finance at least monthly.
• Project case inspection financial legal-support and compliance files are complete organized current and audit-ready.
• Receivership intake property research and feasibility materials are accurate thorough and completed within established timelines.
• Contractors consultants and vendors receive clear assignments and required deliverables are monitored through completion.
• Homeowner repair projects advance efficiently and homeowners receive timely accurate and professional communication.
• Grant compliance and financial reports are accurate and submitted by required deadlines.
• Project status reports clearly identify progress upcoming actions responsible parties risks dependencies and decisions required.
• The Associate demonstrates continued growth in project ownership financial understanding independent judgment communication and problem-solving.

• Organizes multiple projects properties cases assignments and deadlines; establishes reliable project controls and drives assigned work to completion.

• Evaluates property construction financial legal and program information; compares possible courses of action; distinguishes routine issues from material risks; and prepares practical recommendations.

• Understands invoices budgets contracts payment documentation funding balances cost variances and basic real estate financial concepts; analyzes numerical information accurately.

• Produces accurate financial property legal-support and compliance documentation and identifies inconsistencies missing information and potential errors before submission.

• Communicates clearly and professionally with homeowners residents contractors attorneys consultants municipal agencies Finance staff funders and organizational leadership.

• Treats homeowners residents applicants vendors and partners with respect; communicates expectations clearly; and responds to questions and concerns promptly.

• Moves assigned work forward without unnecessary delay keeps stakeholders informed meets commitments and escalates significant risks promptly.

• Responds effectively to changing construction conditions funding requirements court schedules project priorities and incomplete or conflicting information.

• Protects sensitive legal financial homeowner applicant employee and property-related information and operates within delegated authority.

Required Experience:

IC