Deputy Chief Clerk
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Job Summary
Operations & Chamber Administration
- Serve as Reading Clerk during House session by reading legislation amendments resolutions gubernatorial messages and official communications before the House.
- Assist the Chief Clerk in administering the daily operations of the House Chamber and legislative proceedings.
- Serve as Deputy Parliamentarian by advising House leadership and members on House Rules parliamentary procedure legislative precedents and chamber practices.
- Assist with the preparation processing and management of legislation amendments resolutions and official House documents.
- Provide administrative and procedural support to the Chief Clerk Bill Clerk Journal Clerk and Tributes and Memoriams Clerk.
- Ensure legislative business is conducted accurately efficiently and in accordance with House Rules and established procedures.
Records & Publications
- Collaborate with the Journal Clerk to prepare proofread and publish the official daily House Journal and permanent House Journal.
- Produce and maintain the House Journal Quick Index Guide.
- Ensure legislative records are accurate complete and maintained in accordance with House procedures and archival requirements.
- Serve as the primary House liaison with the Delaware Public Archives regarding legislative records historical preservation and archival compliance.
Cycle Planning & Organziational Support
- Assist in coordinating operational activities following adjournment of each legislative session including bill transmittals to the Governor ceremonial legislation and completion of legislative records.
- Support planning and execution of organizational caucuses leadership elections committee assignment processes and member transitions following General Elections.
- Assist with office transition planning for newly elected and departing members including office assignments and operational logistics.
- Coordinate administrative preparations for Opening Day State of the State inaugural proceedings and other major legislative events.
- Develop and maintain annual operational calendars procedural timelines checklists scripts and planning documents supporting the legislative calendar.
- Build and preserve institutional knowledge by documenting procedures operational workflows and legislative best practices to ensure continuity between General Assemblies.
- Assist in succession planning within the Office of the Chief Clerk by developing proficiency across all major operational functions and serving as the primary operational backup to the Chief Clerk.
- Supervise House Pages during legislative session including recruitment scheduling daily assignments training and performance oversight.
- Coordinate office supply procurement purchasing inventory management and vendor relationships for the House of Representatives.
- Coordinate with the Legislative Hall Facilities Coordinator regarding maintenance requests office space planning room scheduling and facility operations.
- Coordinate guest seating floor access and chamber accommodations with House leadership and the Majority Leaders Office.
- Assist with planning and logistics for House ceremonies special sessions organizational meetings and other official functions.
Resources & Personnel Administration
- Serve as backup to the Director of Operations in administering payroll personnel records employee onboarding benefits administration and other human resource functions.
- Assist with employment documentation personnel administration and employee transition processes.
- Maintain strict confidentiality regarding personnel records and employee matters.
- Provide exceptional operational support to House members legislative staff executive agencies and members of the public.
- Assist with special projects procedural initiatives and operational improvements assigned by the Chief Clerk.
- Collaborate with House leadership and administrative staff to improve efficiencies strengthen institutional processes and ensure effective House operations.
- Perform additional duties as assigned to support the efficient operation of the Delaware House of Representatives.
Knowledge Skills & Abilities
- Thorough knowledge of legislative processes parliamentary procedure and House Rules.
- Strong understanding of Delaware legislative operations and chamber administration.
- Excellent written verbal and interpersonal communication skills.
- Exceptional organizational planning and project management abilities.
- Ability to manage multiple priorities in a fast-paced environment with changing deadlines.
- Strong proofreading editing and attention-to-detail skills.
- Ability to exercise sound judgment discretion and political neutrality.
- Ability to maintain strict confidentiality.
- Proficiency with Microsoft Office Suite and legislative information systems.
- Ability to establish and maintain effective working relationships with legislators staff executive agencies and the public.
Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education training and/or experience meets each job requirement including employer experience/responsibilities and dates (month/year) of employment/training.
- Bachelors degree in Public Administration Political Science Business Administration Communications or a related field; Equivalent legislative or administrative experience may be substituted.
- Three to five years of progressively responsible administrative governmental or legislative experience.
- Experience working in a legislative governmental or public sector environment is preferred.
- Knowledge of parliamentary procedure is highly desirable.
Work is performed primarily in a professional office environment within Legislative Hall. Extended hours including evenings weekends and holidays are required during legislative session and other periods of legislative activity. Position requires attendance during all scheduled House sessions and special sessions. Frequent interaction with elected officials legislative staff executive agencies and members of the public.
Position Characteristics:
This position is one of trust and confidence within the Delaware House of Representatives. The Deputy Chief Clerk must demonstrate professionalism impartiality integrity discretion and a comprehensive understanding of legislative operations while supporting the constitutional procedural and administrative responsibilities of the House. The position serves as a key steward of institutional knowledge and operational continuity helping preserve the traditions procedures and effective functioning of the Delaware House of Representatives across successive General Assemblies.
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
To learn more about the comprehensive benefit package please visit our website at are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling or by visiting.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support you may call or email .
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
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