Department Operations & Program Coordinator | Department of Sociology (Pullman, WA)

Online applications must be received before 11:59pm on:

If a date is not listed above review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

Washington State Universitys Department of Sociology in the College of Arts and Sciences is now accepting applications for a Department Operations & Program Coordinator to support the departments graduate academic program and administrative operations. The successful candidate will begin as either a Program Assistant or Program Coordinator depending on finalist level of experience and duties formally assigned.

In this position you will play a key role in coordinating graduate academic processes and ensuring the efficient operation of the Sociology Department which includes coordinating the departments graduate support of the academic program your responsibilities include coordinating admissions and onboarding activities; scheduling masters examinations and doctoral defenses; maintaining student records; and collecting and compiling data for annual reviews reports and assessments. You will also oversee scholarship and award application processes manage program-related scheduling and enrollment transactions and serve as the primary liaison between the Sociology department the Graduate School and other stakeholders to ensure compliance with university policies and procedures. Additionally you will provide information regarding program requirements deadlines and processes without serving in an academic advising capacity.

Also integral to the Department Operations & Program Coordinator role you will provide support for the Department Chair and department operations including supporting day-to-day operations; scheduling meetings and activities; maintaining database information files and confidential records; and serving as the primary point of contact for students staff and visitors via phone email and in-person.

Percentage Breakdown of Duties:

45% Faculty & Academic Coordination

40% Student Development Support

10% Administrative Support

5% Other duties

Additional Information:

This is a full time (100% FTE) permanent position. This position is overtime eligible.

This is an on-site/in-person position located on the WSU campus in Pullman WA.

Monthly Salary:

Program Assistant: $3565.00 to $4746.00 Range 39

Program Coordinator: $3738.00 to $4980.00 Range 41

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110 the above salary reflects the full salary range for the positions. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications for Program Assistant:

• High school graduation or equivalent AND two years of full time clerical experience OR equivalent education/experience.

Required Qualifications for Program Coordinator:

• High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

• Two or more years of full-time experience working with student programs student records creating and maintaining confidential records; or equivalent experience.

Additional Qualifications for All Candidates:

• Experience using Microsoft Office Suite applications.

• Excellent communication skills oral and written.

• The ability to perform work with high level of accuracy and efficiency.

Preferred Qualifications for All Candidates:

• Experience working with graduate student records.

• Experience working in a higher education environment.

• More than two-years of full-time experience working with students in a higher education environment.

• Ability to interpret and apply rules and processes.

• Familiarity with WSU policies procedures and systems.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About the Sociology Department - the College of Arts & Sciences: College of Arts and Sciences
Location: Pullman WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply including members of the military and veterans and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .

Notice of Non-Discrimination

In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.

More information resources and contact information are available here: Experience:

IC