Department Assistant Specialized Student Services

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Job Summary:

Provides routine clerical and administrative support to an assigned department or program. Performs standardized office and clerical tasks in accordance with established district policies procedures and guidelines to support daily operations. Work is task-focused emphasizing accuracy organization and customer service and is performed under direct supervision with clearly defined processes.

Key Responsibilities:

• Perform routine clerical duties including typing copying scanning data entry and digital and physical recordkeeping in support of assigned functions.
• Prepare routine correspondence forms reports and documents using district-approved templates and formats.
• Compile and enter data from multiple sources (e.g. timesheets requisitions travel program operations invoices) for review by administrative or supervisory staff.
• Track routine expenditures and maintain documentation for assigned budgets.
• Respond to routine inquiries by providing information or referring individuals to appropriate personnel based on established guidelines.
• Schedule meetings and appointments as directed; assist with logistics following established procedures.
• Maintain regular and on-time attendance.

Qualifications:

• High School diploma or education required
• Previous clerical or administrative experience preferred

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name served by strength and need and graduates ready for college career and community
• Ability to perform routine clerical tasks with accuracy and attention to detail
• Proficiency using standard office productivity tools such as word processing spreadsheets and email
• Ability to learn and use district systems and software as assigned
• Ability to follow established policies procedures and written instructions
• Ability to organize work prioritize tasks and meet deadlines while managing frequent interruptions
• Effective written and verbal communication skills
• Ability to work cooperatively with staff families and the public
• Ability to maintain confidentiality as required

Work Environment & Physical Requirements:

• Primarily works in an administrative office within the school districts central office or occasionally within a school building
• Interacts with superintendents school board members principals teachers and sometimes the public or parents
• Must handle multiple tasks at once such as managing calendars preparing reports scheduling meetings and taking minutes during board meetings
• Works with sensitive information related to students staff and district operations
• Heavy use of computers phones printers and other office equipment. Proficient with software like Microsoft Office Google Workspace and sometimes specialized school administration software (e.g. PowerSchool Skyward).
• May need to lift or move items such as office supplies file boxes or presentation materials (generally less than 25 lbs.)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Required Experience:

Junior IC