Department Assistant, Architecture and Design

The Museum of Modern Art is currently accepting applications for a Department Assistant in the Department of Architecture and Design who will perform a variety of administrative duties specific to a curatorial department including coordinating with various internal Museum departments such as Exhibition Planning and Administration Accounting and Information Technology. The incumbent works closely with and supports two curators in the department and reports to the curators and Department Manager.

Additional responsibilities include:

• Coordinates all communications scheduling travel and accounting procedures for assigned curators.
• Heavy focus on coordinating travel and logistical arrangements for curators and monthly accounting reconciliation for corporate credit cards.
• Completes special administrative assignments as directed by curators and Department Manager.
• Acts as general assistant to the department (mail reception responses to inquiries via Museum website or telephone invoicing office supplies placing orders meeting room schedule).
• Answers queries that come through the departments general telephone line and via mail and email.
• Maintains general orderliness of department common spaces study center and supply closets.
• Gathers data from various sources for use by supervisor or relevant staff including collection database library catalog Internet research etc.
• Performs any other duties reasonably related to the functions described above.

Requirements:

• Bachelors degree in art history fine art design architecture museum studies non-profit management or related field with two to three years administrative experience relevant to the position or equivalent.
• Superior judgment professional initiative and strong verbal communication capabilities.
• Interest and/or background in architecture or design preferred.
• Ability to work independently meet deadlines and coordinate multiple projects simultaneously
• in a fast-paced environment.
• Strong computer skills including proficiency with the Google platform (Gmail Google Calendar Google docs and sheets and Google Meet) Zoom for scheduling virtual meetings and Microsoft Office Suite (Word Excel PowerPoint).
• Ability to take direction and work as part of a team.
• Ability to be proactive and to take initiative in creative problem-solving.
• Excellent administrative and organizational skills.
• Pleasant phone
• Ability to effectively interact with and manage relationships with external parties who support the department.
• On-site presence is required five days a week during the 90-day initial employment period. Thereafter the schedule is four days per week onsite subject to change at managements discretion with the understanding that some weeks on-site presence five days a week will be required.

Reports to: Senior Curatorsand Department Manager

Salary: The salary for this position is $61800 (gross) per annum

Application instructions: To apply please visit MoMA Jobs. Applicants should submit a resume and a statement of interest. Applications without cover letters will not be considered.

Application deadline: Applications will be reviewed on a rolling basis with a deadline of September 18 2026 at 5:00 pm Eastern daylight time after which the job posting will be closed.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been and will continue to be a fundamental principle at the Museum where employment is based upon personal capabilities and qualifications without discrimination because of race color religion sex age national origin disability pregnancy genetic information military or veteran status sexual orientation gender gender identity or expression marital and civil partnership/union status alienage or citizenship status creed genetic predisposition or carrier status unemployment status familial status domestic violence sexual violence or stalking victim status caregiver status arrest or conviction record to the extent required by applicable law credit history or any other protected category as established by applicable law including the New York City Human Rights Law (NYCHRL).

This is a unionized position at MoMA with covered employees represented by Local 2110 UAW AFL-CIO.

Required Experience:

Junior IC