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Dental Billing Coordinator Patchogue NY
Job Location:
Job Location:
Patchogue, NY - USA
Hourly Salary:
USD 25 - 29
Hourly Salary:
Posted:
11 July 2026 (30+ days ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Benefits:
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
- Wellness resources
- 401(k)
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
- Dental insurance
- Donation matching
- Employee discounts
- Flexible schedule
- Free food & snacks
Dental Billing Coordinator
Every Role Matters. Every Interaction Builds Patient Trust & Loyalty.
Our practices Category of One philosophy guides everything we do. Its our commitment to creating an elevated patient experience thats unmatched in dentistrywhere every patient feels genuinely cared for every interaction builds trust and every team member plays a meaningful role in delivering exceptional care.
For more than 43 years weve treated our patients like family. That commitment comes to life through our Three Pillars of Service which guide every team memberregardless of rolein creating the exceptional experience our patients know and trust.
Pillar #1 - Relational Dentistry - The heart of what makes Babylon Dental Care a Category of One practice.
- We treat every patient like family with empathy kindness and respect
- We listen first build trust and create meaningful relationships with our patients and each other
- We care for the whole personnot just their teeth
Pillar #2 - Clinical Excellence - How we deliver exceptional care.
- We combine clinical expertise with thoughtful treatment planning.
- We help patients achieve healthier smiles and better overall health.
- We believe exceptional outcomes begin with exceptional care.
Pillar #3 - Transactional Care - Where trust and clarity come together.
- We communicate insurance benefits fees and payment options with honesty and transparency.
- We help patients understand their financial responsibilities with confidence and compassion.
- We believe financial conversations should feel supportivenot stressful.
As a Dental Billing Coordinator youll play an important role in that experience. Youll help patients navigate the financial side of their care with compassion professionalism and clarityensuring they feel informed supported and confident every step of the way.
To hear about our approach directly from our COO visit Babylon Dental Care
Creating a Category of One patient experience starts with creating a Category of One team experience. We invest in comprehensive training ongoing development supportive leadership and opportunities for career growth.
We Invest in Your Success
From day one youll have the training support and resources you need to build confidence in your role.
- 15-Day Global Training Program a cross-department training program
- A dedicated Ambassador to guide your onboarding
- Ongoing coaching and professional development
- All Staff Employee off-site training days
- Self-paced training programs to help all staff members be up to date on our offerings
Opportunities to Grow
We believe in promoting from within whenever possible. For team members who consistently demonstrate leadership accountability and a commitment to our values we offer opportunities for growth through our Leadership Pathway Program. Senior leaders provide mentorship coaching and real-world guidance to help future leaders build the skills and confidence needed to lead successfully.
A Team That Supports One Another
Our culture is built on collaboration encouragement and celebrating each others success. Through our Category of One Green Apple Moments we recognize team members who go above and beyond. Just as a green apple stands out in a bushel of red apples these moments celebrate the people who make an extraordinary impact on our patients and teammates.
What to Expect
Just as were intentional about creating an exceptional patient experience were equally committed to creating an exceptional team member experience. Heres what you can expect from us:
- A collaborative supportive team that wants you to succeed
- Leaders who are invested in your growth through coaching ongoing feedback and teachable moments
- Comprehensive training and the tools you need to build confidence in your role
- A fast-paced environment where your work makes a meaningful difference in patients lives every day
- A workplace built on accountability continuous learning and celebrating each others successes.
What Success Looks Like
Were looking for someone who:
- Is dependable punctual and preparedour patients and teammates count on one another every day
- Demonstrates compassion professionalism and a patient-first mindset in every interaction
- Communicates clearly and confidently with patients and teammates
- Thinks critically solves problems proactively and seeks solutions that create the best outcomes for our patients and practice
- Stays organized manages priorities effectively and follows through on commitments
- Remains calm under pressure and thrives in a fast-paced environment
- Takes initiative embraces feedback and is committed to continuous learning
- Brings a positive and collaborative attitude to the team every day
- Embraces new technology systems and processes to continually improve the patient experience
One Final Thought
If youve made it this far we hope something about Babylon Dental Care has sparked your interest.
Before you apply we want to be transparent about one thing: reliability and punctuality are part of our culture. Every role contributes to the patient experience and our patients and teammates depend on one another every day.
If youre someone who shows up prepared on time takes ownership and can be counted on by your team we think youll thrive at Babylon Dental Care.
Experience Required
- Experience with Dentrix Ascend or other dental practice management software is helpful but well provide training on our systems
- Three or more years of dental insurance billing experience in a general dental practice (35 years preferred).
- Strong understanding of dental insurance claim submission pre-authorizations EOBs and insurance reimbursement.
- Experience providing exceptional hospitality-inspired service in a fast-paced dental or healthcare environment.
- Excellent attention to detail organization and follow-through.
- Strong math skills and the ability to confidently explain insurance benefits and EOBs.
- Positive collaborative communication skills with patients and teammates.
- Strong problem-solving and critical thinking skills.
- Bilingual (English/Spanish) is a plus.
What Youll Do as a Dental Billing Coordinator
Insurance Claims & Reimbursement
- Prepare and submit insurance claims and pre-authorizations electronically and manually with all required documentation and attachments.
- Review claims before submission to ensure complete clinical documentation is included reducing delays and denials.
- Monitor submitted claims and proactively resolve denied rejected or pending claims to support timely reimbursement.
- Identify insurance trends or recurring reimbursement challenges and collaborate with the clinical team to strengthen documentation standards and improve claim approval rates.
- Assist providers in obtaining any additional clinical documentation needed to support insurance payment.
- Monitor pre-determinations and pre-authorizations to help patients move forward with treatment in a timely manner.
- Enter insurance payments accurately and maintain complete up-to-date insurance plan notes and patient ledger documentation.
- Add new insurance plans and maintain accurate plan information within the practice management system.
- Follow secondary insurance policies to ensure claims are submitted accurately and within required timeframes.
- Help support departmental efforts to reduce insurance accounts receivable.
Patient & Team Support
- Collaborate with Patient Coordinators and the Billing Team to address outstanding patient balances before scheduled appointments.
- Communicate proactively with Patient Coordinators regarding insurance updates that may impact treatment or patient financial responsibilities.
- Mentor Front Desk team members on dental insurance concepts and best practices for patient communication.
- Support the onboarding and training of new Billing team members during Global Training.
- Monitor email and internal communications throughout the day and respond in a timely manner to support efficient practice operations.
Team Collaboration & Practice Support
- Work collaboratively with the entire practice to meet or exceed monthly goals and support the overall success of the organization.
- Generate reports review billing metrics and assist with department reporting as directed.
- Participate in bi-weekly Administrative Huddles and contribute ideas for improving processes and patient service.
- Complete assigned close-out responsibilities accurately and on schedule.
- Perform other duties as assigned to support the success of the Billing Department and the Practice.
Minimal Qualifications:
Education:
Education:
- High school or equivalent (Required).
- College degree preferred.
Babylon Dental Care Perks:
- Competitive Compensation: Earn $27 to $30 per hour reflective of your skills and dedication.
- Comprehensive Benefits:
- Enjoy paid holidays personal time off sick time (as per NYS law)
- You start accruing sick time from day one as per NYS and the Practice extends PTO within year one.
- Health insurance options available
- A $2500 dental credit for your own dental needs if services provided within the Practices
- A 401K with employer match
- Most benefits start after your probationary period of 90 days
- Enjoy paid holidays personal time off sick time (as per NYS law)
- Professional Growth: Opportunities for learning and advancement in a supportive environment that values innovation and hard work
If youve read this far chances are youre looking for more than just a joband were looking for more than just someone to fill a position.
At Babylon Dental Care youll be part of something bigger than a job. Youll join a team thats committed to creating an exceptional patient experience investing in one anothers growth and making every interaction matter.
If youre ready to grow make a difference and contribute to a Category of One patient experience we encourage you to apply today.
We look forward to meeting you.
Compensation: $25.00 - $29.00 per hour
At Babylon Dental Care we dont just strive for excellencewe redefine it. Our goal is to be a Category of One dental practicewhere the patient experience is elevated to a level so exceptional that we stand apart from all other dental practices.
This isnt just a workplace; its a community where we challenge support and inspire each other to be the best versions of ourselves.
We Dont Just Hire EmployeesWe Invest in Careers
We Dont Just Hire EmployeesWe Invest in Careers
Whether youre starting at the front desk assisting chairside or managing patient relationships we offer continuous training leadership development and mentorship to help you grow.
OUR CORE VALUES
TEAMWORK
We create a culture of teamwork in which staff members willingly help one another reach their potential for the greater good of BDC and our patients.
GROWTH MINDSET
We foster an environment that welcomes and supports creativity and intelligence allowing the individual and company to continually grow and improve.
SERVING
We are committed to serving our patients and one another with genuine respect in a warm and inviting atmosphere.
QUALITY
our focus is a commitment to excellence in all that we do resulting in superior quality of service.
OVER DELIVER
We are passionate about giving more in value to our patients our community and our practice that what we expect in return.
ETHICAL
We trust one another to be ethical and act with honesty and integrity at all times.
FUN
Smile laugh and bring positive energy to our jobs.
Required Experience:
IC
About Company
Babylon Dental Care is New York's Finest Dental Organization. Babylon Dental Care focuses on General Dentistry, Family Dentistry, Cosmetic Dentistry, Restorative Dentistry, and Orthodontic Dentistry.
