Dean's Assistant

The College of Business Arts and Communication Deans Assistant provides comprehensive administrative operational and organizational support to ensure the effective functioning of the Deans Office and college-wide initiatives. This role manages complex scheduling and logistics for meetings conferences travel and events while serving as a central point of coordination for college committees councils and advisory groups.

The Deans Assistant is responsible for maintaining the Deans calendar organizing and supporting high-level meetings preparing agendas and materials recording minutes and ensuring compliance with applicable regulations such as the Wisconsin Open Meetings Law. This position also oversees office operations including facilities coordination supply management and continuous improvement of processes to enhance efficiency.

Serving as a key liaison the Deans Assistant communicates with faculty staff administrators and external stakeholders providing guidance on policies and procedures related to personnel actions such as tenure promotion and program review. The role supports personnel processes tracks critical administrative deadlines and ensures accurate recordkeeping while maintaining strict confidentiality of sensitive information.

Provides exceptional administrative support and contributes as a collaborative team member stepping in to assist colleagues as needed to support the success of the Deans Office and college operations.

Additionally the Deans Assistant develops and distributes communications maintains electronic and physical filing systems updates web content and manages distribution lists to ensure timely and effective information flow across the college. This position plays a vital role in supporting strategic initiatives college events and maintaining organized compliant and efficient administrative operations.

• Prepares and audits complex records edits documents and reviews work done by others

• Develops sends receives copies and distributes communications to the appropriate entities according to established policies and procedures

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Serves as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication mediums

College of Business Arts and Communication

Starting at $25.00 per hour commensurate with experience

• Demonstrated ability to maintain confidentiality and appropriately handle sensitive personnel student financial or institutional information in a professional manner.

• Experience organizing maintaining auditing and retrieving records and files with a high degree of accuracy.

• Proficiency in Microsoft Office Suite and other emerging technologies.

• Demonstrated customer service acumen responding to inquiries and providing support to different populations in a professional and timely manner.

• Experience maintaining secure records management systems and applying established records retention and confidentiality standards.

• Proven ability to manage multiple assignments simultaneously prioritize competing deadlines and complete work accurately within established timeframes.

• Effective written and verbal communication skills including the ability to prepare professional correspondence reports and procedural documentation.

• Demonstrated ability to work independently with minimal supervision and collaboratively as a member or leader of a team.

• Experience identifying operational issues evaluating alternatives recommending solutions and supporting implementation of process improvements.

• Demonstrated commitment to continuous improvement through process enhancement professional development training or implementation of best practices.

• Experience applying critical thinking and analytical skills to assess complex situations and develop practical solutions.

• 2 or more years of experience in an executive administrative support role.

• Proven ability to learn and effectively apply new software applications technologies policies or business processes.

• Experience interpreting applying and explaining organizational policies procedures regulations or collective bargaining provisions.

• Demonstrated ability to communicate effectively with individuals at various organizational levels and with both internal and external stakeholders.

• Experience leveraging emerging technologies automation tools reporting platforms or artificial intelligence applications to improve efficiency service delivery or business processes.

• Experience working within a higher education government or similarly regulated environment.

• Minimum Degree Required: Associatesdegree

• Preferred Degree: Bachelors degree or higherin a discipline offered within the College of Business Arts and Communication

Applicants must submit the following documents using the online application:

• Resume

• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on 07/19/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

For questions regarding your application and additional options to apply contact Human Resources at or

Work Authorization
Unless otherwise indicated in the job posting the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore STEM extensions are not options for work authorization.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsins Open Records Law. UWO will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWO Police Department at for a paper copy.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.