Data Entry Admin Specialist

PulseMediaNL is a dynamic quality-focused organization committed to maintaining efficient business operations accurate information management and reliable administrative processes. We value professionalism attention to detail accountability confidentiality and effective teamwork.

We are seeking a highly organized and detail-oriented Data Entry Admin Specialist to support our day-to-day administrative and data management activities. The successful candidate will be responsible for accurately entering updating reviewing organizing and maintaining company information across databases spreadsheets digital platforms and internal systems.

This position is ideal for someone who is comfortable working with large amounts of information has excellent attention to detail and can complete repetitive administrative tasks accurately while meeting deadlines.

The Data Entry Admin Specialist will play an important role in maintaining the accuracy completeness and accessibility of PulseMediaNLs business records.

The role involves entering and updating information reviewing records for errors or inconsistencies maintaining organized electronic files preparing basic reports processing documents and providing general administrative support to relevant departments.

The specialist will be expected to handle company and customer information responsibly and maintain a high level of confidentiality. Success in this position requires accuracy organization reliability time management and the ability to work independently while communicating effectively with team members.

• Accurately enter information into company databases spreadsheets content management systems CRM platforms and other internal systems.

• Update existing records to ensure information remains current complete and accurate.

• Transfer data from source documents emails forms reports and other approved sources into designated systems.

• Review information before and after entry to identify typing errors missing information duplicate records and inconsistencies.

• Correct inaccurate information according to established company procedures.

• Perform routine database maintenance and assist with keeping digital records organized.

• Process high volumes of information while maintaining strong standards of accuracy and consistency.

• Follow established naming conventions formatting standards and data-entry procedures.

• Review entered information for completeness and accuracy.

• Compare source documents with database records to verify that information has been entered correctly.

• Identify discrepancies incomplete records or questionable information and escalate issues when necessary.

• Conduct routine quality checks to reduce errors and improve overall data reliability.

• Assist with identifying duplicate outdated or incorrectly categorized records.

• Maintain accurate documentation of corrections and updates when required.

• Follow internal quality-control procedures and contribute to improving data accuracy.

• Provide general administrative assistance to the operations and management teams.

• Organize rename classify archive and retrieve electronic documents.

• Assist with document preparation record keeping and digital filing.

• Maintain administrative spreadsheets trackers logs and internal records.

• Prepare basic reports and summaries using information contained within company systems.

• Assist with processing forms applications invoices customer records or other business documents where applicable.

• Respond to internal requests for records or information in a timely and professional manner.

• Support other administrative projects and operational tasks as assigned.

• Maintain an organized electronic filing system that allows authorized employees to locate information efficiently.

• Scan upload categorize and archive documents when required.

• Ensure documents are saved in the appropriate folders and systems using established company standards.

• Monitor records for missing documents and follow up with the appropriate team members when necessary.

• Help maintain appropriate document versions and prevent unnecessary duplication of records.

• Assist with periodic record reviews and archiving activities.

• Prepare routine data-entry and administrative reports as requested by management.

• Maintain productivity and accuracy records where required.

• Assist with compiling information for internal reports audits reviews or operational analysis.

• Generate spreadsheets and basic summaries from available business information.

• Report significant data discrepancies or recurring problems to the appropriate supervisor.

• Maintain clear records of completed assignments and outstanding tasks.

• Handle confidential company employee customer supplier and business information responsibly.

• Follow PulseMediaNL policies relating to information security privacy document retention and authorized system access.

• Ensure sensitive information is only shared with authorized individuals.

• Use company systems and credentials responsibly and follow established cybersecurity procedures.

• Immediately report suspected data breaches unauthorized access lost information or other security concerns through the appropriate internal channels.

• Comply with applicable privacy and data-protection requirements including relevant GDPR obligations where applicable.

• Communicate professionally with supervisors colleagues and other departments.

• Request clarification when source information is incomplete unclear or inconsistent rather than making unsupported assumptions.

• Provide timely updates regarding assigned tasks deadlines or identified data issues.

• Work collaboratively with administrative operations finance marketing customer service and other teams where necessary.

• Participate in meetings training sessions and process-improvement activities as required.

Candidates should ideally possess:

• A high school diploma secondary school qualification or equivalent; additional administrative or business qualifications are an advantage.

• Previous experience in data entry administration office support records management customer service or a related position.

• Strong typing and keyboard skills with a high degree of accuracy.

• Good knowledge of Microsoft Office applications particularly Microsoft Excel and Microsoft Word.

• Familiarity with Google Workspace including Google Sheets Google Docs Gmail and Google Drive is advantageous.

• Experience working with databases CRM platforms cloud-based software or other business systems is beneficial.

• Strong written and verbal communication skills.

• Good organizational and time-management abilities.

• Ability to follow written procedures and instructions accurately.

• Ability to manage repetitive tasks without compromising accuracy.

• Ability to work independently and as part of a team.

• Professional handling of confidential and sensitive information.

The ideal candidate will demonstrate:

• Exceptional attention to detail: Ability to identify small errors inconsistencies missing information and duplicate records.

• Accuracy: Commitment to entering and maintaining information correctly.

• Organization: Ability to manage multiple files records assignments and deadlines systematically.

• Time management: Ability to prioritize responsibilities and complete assignments within established deadlines.

• Computer proficiency: Confidence using spreadsheets word-processing applications email online databases and cloud-based tools.

• Problem-solving skills: Ability to recognize data issues and determine when clarification or escalation is required.

• Communication skills: Ability to communicate questions updates and concerns clearly and professionally.

• Confidentiality: Strong understanding of the importance of protecting company and personal information.

• Reliability: Consistent attendance dependable performance and ownership of assigned responsibilities.

• Adaptability: Ability to learn new systems procedures and administrative processes as business needs evolve.

Performance may be evaluated using factors such as:

• Data-entry accuracy and error rates.

• Volume of records processed within established timeframes.

• Completion of assignments by agreed deadlines.

• Accuracy and completeness of databases and administrative records.

• Compliance with data-protection and confidentiality procedures.

• Quality and organization of electronic files and documentation.

• Responsiveness to administrative requests.

• Ability to identify and resolve or escalate discrepancies appropriately.

• Reliability communication and overall contribution to team operations.

Quality and accuracy are expected to take priority over simply processing a high volume of records.

A typical day may include reviewing incoming documents entering new information into company systems updating existing customer or business records checking spreadsheets for errors organizing digital files responding to internal administrative requests preparing basic reports correcting identified discrepancies and updating task trackers.

The Data Entry Admin Specialist may also coordinate with other team members to obtain missing information and ensure records are complete before assignments are marked as finished.

The successful candidate will be expected to:

• Maintain a professional and dependable approach to work.

• Meet agreed productivity and quality standards.

• Complete assignments within reasonable deadlines.

• Follow company procedures consistently.

• Maintain confidentiality at all times.

• Communicate promptly when information or instructions are unclear.

• Keep assigned records and documents organized.

• Participate in training and learn new systems when required.

• Maintain reliable communication with supervisors and team members particularly when working remotely.

Depending on the final employment arrangement PulseMediaNL may offer:

• A professional and collaborative working environment.

• Structured onboarding and job-specific training.

• Opportunities to develop administrative and data-management skills.

• Exposure to digital business systems and operational processes.

• Opportunities for increased responsibility based on performance.

• Flexible or remote working arrangements where applicable.

• A supportive environment focused on accuracy efficiency and continuous improvement.

PulseMediaNL is committed to maintaining a professional and respectful workplace. Employment decisions are based on legitimate business requirements qualifications experience skills and demonstrated ability to perform the responsibilities of the position.

Interested candidates should submit an up-to-date CV/resume together with a brief introduction outlining their relevant experience administrative skills computer proficiency and suitability for the Data Entry Admin Specialist position.

Candidates with previous experience in data entry administrative support database management spreadsheet management digital records or similar responsibilities are encouraged to apply.

Job Title: Data Entry Admin Specialist
Company: PulseMediaNL