Culinary & Stewarding Administrative Assistant

SUMMARY

The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

• Performing clerical duties such as typing filing copying emailing answering and responding to telephone calls and messages

• Coordinating meetings and recording minutes

• Scheduling travel arrangements when needed

• Preparing departmental communication pieces

• Assisting in menu design and production for weekly seasonal and annual features

• Coordinating and maintaining vendor/supplier information

• Ordering office supplies and ensuring that the department is adequately stocked

• Entering data for select invoices and products

• Assisting in recruiting scheduling interviews and training for new hires

• Supporting the department with time management on execution of projects

• Unifying and maintaining all internal documents

• Responding to visitor and guest requests questions and concerns

• Facilitating resolution when possible or referring individuals to the appropriate manager

• Ensuring all office equipment printers and phones are maintained and fully functional

QUALIFICATIONS

• High School Diploma or equivalent is required Bachelors Degree preferred

• Two (2) plus years experience in an administrative role within an upscale hotel

• Strong customer service skills

• Must have intermediate skills with Microsoft Office products; Word Excel PowerPoint and Outlook Opera preferred

• Excellent verbal and written communication skills required

• Knowledge of hotel food and beverage operations preferred

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend stoop squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity grasping writing standing sitting walking repetitive motions bending and climbing.