Course Administrative Assistant School of Computer Science MLD

Carnegie Mellon University is a private global research university that stands among the worlds most renowned education institutions. With ground-breaking brain science path-breaking performances creative start-ups big data big ambitions hands-on learning and a whole lot of robots CMU doesnt imagine the future we invent it. If youre passionate about joining a community that challenges the curious to deliver work that matters your journey starts here!

The Machine Learning Department (MLD) at Carnegie Mellon University is a leading hub for research and education in artificial intelligence and machine learning. It focuses on developing innovative algorithms and models to address complex problems in diverse fields such as robotics healthcare and finance. The department offers a range of undergraduate and graduate programs fostering a collaborative environment that bridges theoretical research and practical applications. Faculty and students frequently collaborate with industry and other academic disciplines to push the boundaries of what is possible with machine learning.

We are searching for a Course Administrative Assistant to provide administrative support to each of the EAs (4-5) and the courses they manage.

Core Responsibilities

• Course exam seating charts (after hours): Maintain updated documentation. Update the following info each semester: Room layout seat numbers left/right desks broken desks etc.; A/V status and needs (e.g. check if equipment is working adapters and power needs)
• Course printing (on campus): Securely print and organize exams. Securely store them in EA office of faculty office.
• Course scanning sort and re-staple (after hours/on campus): Securely scan exams after an exam sort staple and store them. Pick up and scan ODR/make-up exams.
• Exam day prep (on campus): A/V requirements. Put together exam boxes with seating charts room diagrams extra TA exam copies tape pens pencils rubber bands sanitizer masks candy* paper post-its boxes carts adapters cables power supply.
• Grading sessions (on campus): Set up rooms catering supplies.
• Exam storage (on campus): Management of exam storage in EA and faculty offices. Management of moving exams from storage to secure shredding using university approved schedule.
• Catering (on campus): Order manage delivery cleanup and payment for food and drinks. Events include TA training sessions grading sessions TA end of semester parties.
• Poster sessions (on campus): Purchase manage and store supplies (poster boards easels lights electric cables pins assignments) to set up the secession room based on a constructed diagram.
• Book meeting rooms: EA staff meetings TA training sessions Recitations Exams TA hours Grading sessions Exam viewing sessions Poster sessions.
• Exam viewing sessions (on campus): Bring exams to exam reviewing session. Monitor exam viewing session to oversee process to enable students to review their graded exams.
• Document and improve processes: All aspects of course administrative organization.
• Course microphones (on campus): Book pick-up provide w/ extra batteries then collect and return.
• Course staff purchasing: Purchase and register laptops monitors mouse/keyboards headphones. Desks and chairs.
• Swag: Select order distribute organize and store and manage TA swag.
• Course technology purchasing and management: iPads Apple pencils technical accessories (e.g. cables charges etc.) Track down lost device and accessories.
• SCS Facilities: Request and pick up keys for offices/lockers.
• Other items as necessary.

Adaptability excellence and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or GED required. Associates Degree preferred.
• 3-5 years of experience in administrative support office management and data entry.
• Effective interpersonal organization and communication skills.
• Experience in higher education preferred
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!

For a comprehensive overview of the benefits available explore our Benefits page.

At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization! Apply today!

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