Costumes Coordinator

Benefits:

• Complimentary admission to Universal Studios Hollywood and all Universal Theme parks
• Earn complimentary tickets for your friends and family
• Discounts on food and merchandise
• Special events for employees (preview nights for new attractions/events)
• Building lifelong friendships
• Resume building workshops
• Growth opportunities
• Wellness programs

Responsibilities

• Contribute to a professional collaborative organized and team-oriented work environment
• Maintain clear communication of project updates priorities and issues to leadership as needed
• Support department initiatives that improve employee engagement and team effectiveness
• Identify opportunities to improve administrative processes organization and workflow efficiency
• Support the creation and maintenance of departmental SOPs tracking tools and shared documentation
• Build and maintain effective relationships with internal partners and stakeholders
• Support costuming buyers by assisting with receipt reconciliation ensuring purchases are properly documented organized and submitted in a timely manner
• Help track and organize invoices receipts and expense documentation to maintain accurate financial records
• Assist with compiling and preparing expense reports and supporting documentation for processing
• Maintain organized filing systems for all financial records ensuring accessibility and audit readiness
• Provide administrative support to buyers and leadership related to budget tracking and expense organization
• Coordinate with internal teams (Finance AP etc.) to follow up on discrepancies or outstanding items
• Schedule organize and track costume fittings for performers across productions
• Coordinate communication between costuming team performers and production partners
• Maintain accurate fitting calendars status trackers and documentation
• Assist with fitting preparation and follow-up including garment tracking notes and adjustments
• Assist with team scheduling to ensure proper operational coverage
• Maintain department calendars including fittings deadlines and operational needs
• Support communication of schedules updates and changes to team members
• Assist managers with tracking staffing needs and maintaining scheduling records
• Maintain and update departmental documents trackers and shared drive files
• Track costume inventory supplies and basic workflow needs
• Support onboarding processes (workspace setup equipment coordination access needs)
• Assist with office operations including supplies mail distribution and workspace organization
• Identify and support process improvements for administrative workflow
• Support department initiatives events and employee engagement efforts
• Assist with planning execution and breakdown of departmental events as needed
• Foster collaboration and positive working relationships across teams
• Follow all Environmental Health and Safety policies and procedures
• Participate in required safety training and reporting processes
• Perform other duties as assigned

Qualifications:

• Minimum 23 years of administrative scheduling or coordination experience
• Strong organizational skills and attention to detail
• Experience managing calendars schedules and multiple priorities
• Proficiency in Microsoft Office (Excel Outlook Word)
• Strong communication skills and ability to coordinate across teams
• Ability to work in a fast-paced evolving environment
• Flexibility to work nights weekends and holidays as needed

Job Demands:

• Must be able to walk or stand for extended periods of time
• Must regularly lift and/or move up to 10lbs frequently lift and/or move up to 25 lbs with assistance
• The noise level is generally moderate to high
• Team Members are subject to a variety of weather conditions including but not limited to: heat sun exposure cold and inclement weather. Depending on the assigned location work can be almost exclusively outdoors

Pay:

• Pay range is $24.00 - $27.00

Additional Information:

NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance where applicable.

NBCUniversal will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.

If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations by emailing