Coordinator, Studio Billing & Finance

We are UMG the Universal Music Group. We are the worlds leading music everything we do we are committed to artistry innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music music publishing merchandising and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters and we produce distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

The Studio Admin Coordinator is a vital link between studio operations and accountingdepartments ensuring that all client sessions and services are accurately invoiced and properlytracked. The ideal candidate is detail-oriented highly organized and comfortable working in afast-paced creative environment where accuracy and timeliness are essential.

How Youll Create:

• Generate and issue client invoices based on studio bookings engineering timeequipment rentals and other billable services
• Track and manage outstanding balances; follow up on overdue payments in aprofessional and timely manner
• Collect and reconcile payment records
• Acquire and apply appropriate SAP codes and Purchase Orders to internal cost centers aswell as utilizing appropriate billing methods for external clientele
• Work closely with the studios administrative and production teams to verify session logspurchase orders and rate card consistency
• Maintain organized digital and physical billing files for auditing and historical reference
• Assist with month-end and year-end closing processes including reporting on receivablesand revenue summaries
• Support other finance-related administrative tasks as needed such as vendor setuppurchase requisitions and expense documentation
• Actively manage COIs vendor agreements cartage and other pertinent client documents

Bring Your Vibe:

• Bachelors degree in Accounting Business Administration 2 years of experience in acreative or entertainment industry setting; equivalent experience will be considered
• Familiarity with studio operations production schedules or media workflows preferred
• Strong working knowledge of SAP coding and appropriate studio accounting software(QuickBooks Studio Suite Airtable Microsoft Excel etc.)
• High attention to detail and ability to meet deadlines in a fast-paced deadline-drivenenvironment
• Excellent communication and organization skills with the ability to interact professionallywith clients ranging from independent musicians to major label executives
• Passion for music innovation and the evolving landscape of audio production technology

Perks Playlist:

Join an entrepreneurial global organization where authenticity boldness creativity connection drive and insight arent just valuestheyre how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical dental and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes spa treatments meal services travel and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama Arizona Georgia Mississippi North Carolina South Carolina Tennessee and Utah.

Please note UMG is not enrolled in E-Verify in California and New York and cannot support employment of candidates whose employer must enroll in E-Verify for example candidates on STEM-OPT.

For more information please click on the following links.

E-Verify Participation Poster:English / Spanish

E-Verify Right to Work Poster:EnglishSpanish

Salary Range:

The actual base salary offered depends on a variety of factors which may include as applicable the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.