Coordinator, Strategic Engagement & Alumni Relations

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial socio-economic and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty administration and staff.

Job Description:

Amherst College invites applications for the Coordinator Strategic Engagement & Alumni Relations position. The Coordinator Strategic Engagement & Alumni Relations is a full-time year-round position. The expected salary range for this job opportunity is: $23.10 to $25.75 per hour.

The salary offered will vary based on a number of factors including but not limited to relevant education training and experience tenure status and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Coordinator Strategic Engagement & Alumni Relations serves as the central operations and logistics lead for Amherst Colleges alumni engagement efforts providing administrative technical and financial support that advances meaningful connections among alumni donors families and friends. As a key member of the Strategic Engagement & Alumni Relations team the Coordinator helps ensure the successful delivery of engagement programs and initiatives while supporting operational excellence across the department.

Reporting to the Senior Director of Alumni Relations the Coordinator supports a broad portfolio of alumni and donor engagement activities including regional and affinity programs donor and presidential events Homecoming Telecast Reunion virtual programming and class engagement initiatives. The Coordinator manages critical administrative technical financial and logistical processes; supports class engagement and giving efforts in partnership with class managers; supervises student workers; and serves as a central resource for workflow coordination budget administration data integrity and departmental operations.

The Coordinator is a highly organized and collaborative professional with strong project management communication and problem-solving skills. They demonstrate exceptional attention to detail sound judgment and the ability to manage multiple priorities in a fast-paced environment. The Coordinator excels at building relationships providing outstanding customer service and coordinating complex activities with accuracy and professionalism. They are proactive resourceful and committed to fostering a culture of collaboration accountability and operational excellence in support of Amherst Colleges engagement and advancement goals.

Advancement staff are expected to promote a positive solutions-focused workplace culture through professional and constructive engagement in meetings collaborations and daily interactions. Advancement work also includes several all-hands-on-deck events that require occasional evening and weekend participation to support key College events includingbut not limited toReunion and Homecoming.

This position is classified as a critical support role and as such is fully in-person and not eligible for a hybrid work arrangement.

Summary of Responsibilities:

Engagement Operations & Coordination

• Serve as the primary operational coordinator for Strategic Engagement & Alumni Relations ensuring the successful planning execution and evaluation of alumni donor presidential and volunteer engagement programs.
• Coordinate the administrative logistical and communications activities that support a broad portfolio of engagement initiatives including regional and affinity programming Homecoming Reunion presidential events and other constituent-facing experiences.
• Manage departmental workflows project timelines communications schedules and event registration processes to support effective program delivery and a consistent constituent experience.
• Partner with colleagues across Advancement to coordinate shared initiatives and support engagement activities that advance the Colleges relationship-building and philanthropic goals.

Data Financial and Administrative Coordination

• Support the operational infrastructure of the department through the management of constituent data reporting financial processes and administrative systems.
• Ensure the accuracy and integrity of engagement records participation data event coding and departmental reporting used to inform decision-making and assess outcomes.
• Coordinate financial and administrative activities including budget tracking purchasing reimbursements payment reconciliation and compliance with College policies and procedures.
• Collaborate with Advancement Operations Finance and other campus partners to promote efficient processes and effective stewardship of departmental resources.

Team Support & Cross-Functional Collaboration

• Provide operational support to the Strategic Engagement & Alumni Relations team by maintaining effective procedures documentation and workflow coordination.
• Hire train and supervise student employees who contribute to departmental operations and event support.
• Serve as a collaborative partner and resource across Advancement helping to coordinate constituent-facing activities facilitate communication and support divisional priorities.
• Represent the department in internal meetings and external interactions as appropriate maintaining professionalism discretion and confidentiality in all aspects of the work.

Other Duties

• This role may provide occasional front-desk coverage for the Advancement Office including greeting visitors and answering calls.

Qualifications:

Required

• Associates degree or equivalent combination of education and experience.
• 13 years of experience in advancement operations alumni relations event management or a related field.
• Experience with CRM event management financial and project management systems.
• Strong organizational project management and communication skills with exceptional attention to detail.
• Demonstrated ability to manage data coordinate multiple priorities and support complex projects and events.
• Experience managing budgets reimbursements purchasing or other administrative processes.
• Ability to work collaboratively exercise sound judgment and maintain confidentiality.
• Commitment to fostering a diverse equitable inclusive and welcoming community.
• Successful completion of required reference and background checks
• An acceptable criminal offender records information (CORI) check.
• Valid drivers license and successful completion of Five College Risk Management driver credentialing program.
  (See: in higher education advancement alumni relations development or nonprofit administration.
• Familiarity with Slate CRM Workday Tableau Adobe Creative Cloud and related engagement and communications platforms.
• Familiarity with donor relations volunteer management and alumni engagement programs.
• Experience supervising student employees or other part-time staff.

Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.