Coordinator, Special Projects (Finance)

Administrative & Operational Support:

• Provide general administrative support to senior leadership including meeting coordination and preparing briefing materials.
• Track follow-up items and ensure timely completion of leadership action items.
• Maintain organized records files and documentation for projects and initiatives.
• Support internal communications by drafting correspondence memos and presentations.
• Assist in preparing talking points summaries and briefing materials for meetings.
• Support alignment of program activities with agency and funder priorities through coordination and documentation.

• Schedule and coordinate meetings with external stakeholders funders and community partners.
• Take notes prepare summaries and track next steps from meetings.
• Represent the Executive Office in a professional manner in communications and correspondence.

• Support the CFO in monitoring special finance projects including system implementations and process redesign efforts by tracking milestones risks and deliverables.
• Assist with compiling and organizing financial data for internal analyses dashboards and presentations to the Executive Team Board and funders.
• Coordinate cross-functional workstreams across related to budget development grant compliance service provider payables and audit response ensuring tasks owners and timelines are clearly documented monitored and updated.
• Draft and maintain workplans and status reports for CFO-led initiatives highlighting decision points resource needs and follow-up actions.
• Assist with preparation for external monitoring and audits (federal state local or independent) including organizing schedules supporting documents and responses to information requests.
• Maintain organized electronic files and project repositories for CFO initiatives ensuring key decisions approvals and reference materials are easily accessible to the finance leadership team.
• Perform other duties and special projects as assigned.

• Strong organizational coordination and follow-up skills with excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with internal and external stakeholders.
• Proficientlevel of computer software programs specifically Microsoft Office Suite (Word Excel Access HMIS Power Point and Outlook)and project tracking tools.
• Commitment to equity inclusion and serving vulnerable populations.

• Bachelors degree from an accredited college or university in public administration Social Work Political Science or a related field preferred; equivalent experience accepted.
• Two-three (2-3) years of experience providing administrative program or project support in government nonprofit or public policy settings.
• For applicants applying to work within the CPO line must have two-three (2-3) years of experience providing program support specifically in service of homeless service programs.
• For applicants applying to work within the CFO line applicant must have two -three (2-3) years of experience in one of the following financial areas: accounting budget funding allocations grant management or financial compliance within the homeless services sector.
• Experience supporting senior leaders or managing multiple priorities preferred.
• Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.