Coordinator of Enrollment & Attendance-Greater Heights Academy

COORDINATOR OF ENROLLMENT & ATTENDANCE

The Opportunity:

The Coordinator of Enrollment & Attendance is responsible for ensuring the school maintains healthy enrollment through strategic recruitment while also maximizing scholar attendance through proactive intervention family engagement and data monitoring.

This position serves as the primary liaison between prospective families current families and the school by leading student recruitment enrollment onboarding attendance initiatives and scholar persistence efforts. The Coordinator works collaboratively with school leadership to ensure enrollment goals are met while reducing chronic absenteeism and improving daily attendance.

Because enrollment and attendance needs fluctuate throughout the year responsibilities shift seasonally to support the schools greatest operational priorities.

Location: Greater Heights Academy Flint MI

Essential Job Tasks:

• Develop and execute recruitment strategies that achieve or exceed campus enrollment goals.
• Conduct neighborhood canvassing community outreach presentations and recruitment events.
• Build partnerships with childcare centers community organizations churches apartment communities and local businesses.
• Coordinate campus tours Open Houses and Information Sessions.
• Assist families with completing enrollment applications and registration requirements.
• Monitor enrollment pipeline from inquiry through the first day of school.
• Maintain regular communication with prospective families.
• Coordinate re-registration campaigns to achieve 100% returning scholar completion.
• Manage waitlists and lottery acceptance processes.
• Ensure all enrollment milestones are completed accurately and on time.
• Lead onboarding activities for new scholars and families.
• Maintain accurate enrollment records within PowerSchool and enrollment platforms.
• Collaborate with school leadership to develop annual recruitment plans.
• Achieve annual enrollment goals established by school leadership.
• Maintain accurate enrollment records with 100% compliance.
• Increase student persistence throughout the school year.
• Reduce chronic absenteeism.
• Improve Average Daily Attendance (ADA).
• Complete all enrollment and attendance reporting deadlines.
• Maintain strong relationships with families and community partners.
• Support a welcoming school culture that encourages scholar success.

• Monitor daily attendance and identify attendance trends.
• Generate daily weekly and monthly attendance reports for school leadership.
• Contact families regarding scholar absences tardiness and attendance concerns.
• Conduct attendance conferences with families of chronically absent scholars.
• Develop attendance improvement plans in collaboration with school administration.
• Coordinate attendance incentive programs and recognition initiatives.
• Conduct home visits when appropriate to support scholar attendance.
• Maintain documentation related to attendance interventions.
• Ensure compliance with state attendance reporting requirements.
• Partner with school counselors social workers and teachers to remove attendance barriers.
• Coordinate truancy prevention efforts.
• Monitor scholar persistence throughout the school year and proactively intervene with families at risk of withdrawing.
• Analyze attendance data to identify school-wide improvement opportunities.

• Build positive relationships with current and prospective families.
• Serve as a welcoming first point of contact for new families.
• Coordinate family engagement events that promote enrollment and attendance.
• Promote the schools mission within the community.
• Develop and maintain community partnerships that support enrollment and scholar success.
• Collaborate with staff to ensure families receive consistent communication.

• Maintain accurate enrollment and attendance records.
• Monitor key performance indicators related to enrollment attendance and persistence.
• Prepare reports for school leadership.
• Ensure compliance with all enrollment and attendance regulations.
• Utilize PowerSchool and other student information systems efficiently.
• Maintain confidentiality of scholar records.
• Perform additional duties as assigned.

Please read carefully.

Phalen Leadership Academies (PLA) is an equal opportunity employer. PLA does not discriminate in employment on account of race color religion national origin citizenship status ancestry age sex (including sexual harassment) sexual orientation marital status physical or mental disability military status or unfavorable discharge from military service.

By completing this application you understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for PLA to hire me. If hired I understand that either PLA or I can terminate my employment at any time and for any reason with or without cause and without prior notice. I understand that no representative of PLA has the authority to make any assurance to the contrary.

You attest by applying to this position that you have given PLA true and complete information on this application. No requested information has been concealed. I authorize PLA to contact references provided for employment reference checks. If any information I have provided is untrue or if I have concealed material information I understand that this will constitute cause for the denial of employment or immediate dismissal.