Coordinator of Accounting and Finance

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Coordinator of Accounting and Finance. - Boca Raton FL.

The Coordinator of Accounting and Finance enhances the academic effectiveness of Florida Atlantic University and its students faculty and staff by providing support services specifically related to fiscal management personnel services purchasing bursar functions and administrative technology.

Summary of Responsibilities:

• Conducts the preliminary review of expense justification requests purchase requisitions and payment requests for completeness and necessity of purchase. This entails an evaluation of account codes budget balances and available cash.

• Ensures that all contracts are completed prior to payment requests or requisitions moving forward by submitting all contracts for review and signature to the Divisions Director of Finance and Accounting.

• Ensures P-Card posting occurs within university-established timelines.

• Maintains expense control spreadsheets for the department indexes and ensures that all expense logsare maintained by staff and reconciled in a timely manner. Performs secondary reconciliation ofexpenses. Reviews all encumbrances to ensure accuracy.

• Provides monthly updates of expenses to the Director and reports any concerns to the AssociateDirector of Finance and Accounting.

• Benchmarks current revenue and expenses to previous years.

• Assists in maintaining accurate balances of all departmental open/blanket purchase orders andanalyzes invoices for accuracy.

• Provides review of all Internal Agreements invoices & JEs prior to the Director and clientsignatures as necessary.

• Enters Requisitions into Workday and ensures that POs are created and invoices are approved andpaid in a timely manner. Assist other departments in the division with their purchasing as needed.

• Enters journals into Workday to recognize revenue from credit card payments and other departments and enters other journalsas needed.

• Creates monthly revenue reconciliations between the accounting system and billing system and makes correcting entries as needed.

• Enters purchase requests into Owl Central to obtain prior approval and confirm budget availability.

• Creates and/or reviews on a timely basis Daily Tender Summaries Credit Card Reconciliations andPayroll Reconciliations and researches and resolves discrepancies with members of the CampusRecreation team and obtains approval on completed items from the Campus Recreation Director andAssistant Director of Finance and Accounting.

• Provides monthly updates on revenue collection noting which invoices are past 15 days due.

• Participates in meetings of the Campus Recreation leadership team.

• Communicates changes in University finance policy to departmental staff.

• Assists with Audit Compliance of all Campus Recreation financial and administrative procedures.

• Evaluates and provides feedback/recommendations regarding all departmental financial procedures.

• Responsible for processing payments entering requisitions and P-card purchases related to club sports.

• Provides assistance to the Assistant Director of Sports Programs

• Assists professional staff with spending authorizations and expenditures related to conference and candidate recruitment travel.

• Serves as the backup HR partner to help process student employees onboarding and offboarding.

Staff Development and Supervision:

• Oversees the hiring training scheduling and supervision of Finance Intern(s).

• Provides support and insight for student staff development opportunities.

• Assists with the development of departmental strategic plan and annual assessment materials.

• Serves on committees and provides assistance to the department and division as needed.

• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has itsperks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employeesPublic Service Loan Forgiveness (PSLF)program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break(atPresidentsdiscretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty -Tuitionassistanceafter6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:

Masters degree in an appropriate area of specialization or a bachelors degree in an appropriate area of specialization and two years of appropriate experience required.

Salary:

$48000 - $51500 annually.

Exempt Administrative Managerial Professional (AMP)

College or Department:

Division of Student Affairs: Finance Operations

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8a.m. - 5p.m. Some nights and weekends required.

Application Deadline:

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.