Coordinator, Media Planning & Payments

• Keep track of all planned media spending and maintain the teams media invoice tracker ensuring invoices are accurately recorded.
• Process invoices and record payment information in the appropriate tracking tools.
• Partner with the Media Finance and Brand teams and external vendors to resolve billing questions confirm payment information and support accurate and timely processing.
• Work with new or existing vendors for payment setup; collect and maintain payment documentation including vendor forms ACH banking information and W-9s.
• Assist with proof of campaign performance for Out-of-Home B2B and Podcast and other media campaigns by tracking and organizing supporting documentation.
• Assist the Media team with Linear TV creative rotations and trafficking by supporting related administrative activity.
• Provide administrative and coordination support across multiple media operations.

Qualifications :

• Microsoft Office skills especially Excel; basic Excel proficiency is required.
• Basic math skills and comfort working with invoices spend tracking and payment-related information.
• Strong attention to detail and ability to manage multiple tasks deadlines and tracking requirements.
• Ready and willing to learn new tools programs and systems including finance and media-specific platforms.
• Ability to apply past learning and experiences to new projects and processes.
• Strong written and verbal communication skills and comfort working cross-functionally.
• Organized dependable and able to follow established processes while taking ownership of assigned responsibilities.
• Positive can-do attitude and willingness to learn in a team-oriented environment.
• Associates degree or higher or equivalent applicable experience.

Pay Range: $25.00 an hour. Final compensation will be dependent upon skills & experience.

Additional Information :

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • virtual mental health resources 
  • life coaching 
  • engaging employee community groups 
  • cash rewards for healthy habits and fitness reimbursements 
  • library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department offering extensive resources like People Manager and leadership training webinars and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals overcome challenges and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant positive change in the workplace. 
• Building a Healthy Society: To date our co-Founders Lynda and Stewart Resnick through their foundations and The Wonderful Company have invested more than $2.5 billion in education health and wellness community development and sustainability initiatives across Californias Central Valley Fiji and the 2025 Wonderful ranked as #1 in PEOPLEs 100 Companies That Care list and was named one of Fortune magazines 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts visit .
• Giving Back to the Community: Make a difference with Wonderful Giving allowing you to allocate company-provided funds to up to three charities of your choice and join Wonderful Neighbor to contribute to group service projects within our local communities. 

Wonderful Agency is the full-service in-house advertising and marketing agency at The Wonderful Company. Dedicated to creative excellence across all media (television web print outdoor POS mobile and social media) Wonderful Agency builds consumer awareness and relevance across The Wonderful Companys brands. This is accomplished by creating effective and innovative campaigns that match the quality of the highest echelon of global firms while offering an environment that is far more entrepreneurial and fast-paced than a traditional agency. Wonderful Agency is highly integrated in direct brand and product development decisions with company owners business unit leadership legal strategy and other key stakeholders.

The Wonderful Company a successful fast-growing privately held $6 billion company with 10000 employees worldwide. The Wonderful Companys connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility including more than $1 billion invested in environmental sustainability; $65 million in charitable giving education initiatives and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in Californias Central Valley. To view the current Corporate Social Responsibility report visit learn more about The Wonderful Company its products and its core values please visit or follow The Wonderful Company on LinkedIn Facebook Instagram and Twitter. To learn more about The Wonderful Companys corporate social responsibility impact visit .

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance equity and inclusion. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected categories.

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Remote Work :

No

Employment Type :

Full-time