Coordinator, A&R Administration
Job Location:
Santa Monica, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
We are UMG the Universal Music Group. We are the worlds leading music everything we do we are committed to artistry innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music music publishing merchandising and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters and we produce distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How we LEAD:
Were looking for a Coordinator A&R Administration to join a fast-paced high-visibility team that supports recording projects acrosssix major labels. This role sits at the center of the creative processhelping A&R Finance Business & Legal Affairs and Production keep projects moving budgets accurate and payments on track. If youre detail-obsessed love Excel and enjoy being the person who brings structure to a dynamic environment youll thrive here.
How youll CREATE:
- Own vendor maintenance end-to-end (adds/updates) including guiding payees through the Uniport portal registration process; partner closely with Financial Services Vendor Team and serve as the primary contact for new payees tied to new signings.
- Input Purchase Order Requests into Uniport and track approvals to ensure timely processing.
- Coordinate travel and accurately code recording-related costs.
- Manage accounts payable activity in partnership with Corporate Finance; help troubleshoot payment and budget issues with A&R.
- Deliver strong customer service to internal and external partnersensuring accuracy responsiveness and clear guidance throughout the recording process.
- File and process union-related contracts (SAG-AFTRA and AFM) as applicable; gather tax forms and required paperwork to support compliance.
- Prepare reports project summaries and budget status updates for cross-functional teams and senior leadership.
- Maintain organized documentation and accurate records to support proper auditing and corporate compliance.
What success looks like (first 90 days):
- Vendor setups and Uniport submissions are accurate complete and processed on time.
- Purchase orders and coding are clean consistent and easy to track.
- Key stakeholders (A&R/Finance/Production) have timely updates and fewer last-minute escalations.
Bring your VIBE:
- Strong working knowledge of basic Accounts Payable procedures and accurate data entry.
- Advanced Excel skills (formulas spreadsheets reconciliations).
- Knowledge and comfortabilitywith internal AI initiatives (ChatGPT Copilot etc.)
- Excellent organization follow-through and ability to manage multiple priorities at once.
- Comfortable learning proprietary systems (ex: Uniport) quickly.
- Budgeting experience (recording industry a plus).
- Experience in A&R Administration or a similar coordination role.
- Familiarity with SAG-AFTRA and/or AFM paperwork.
Perks Playlist:
Join an entrepreneurial global organization where authenticity boldness creativity connection drive and insight arent just valuestheyre how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):
Comprehensive medical dental and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes spa treatments meal services travel and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Check out our full overview of benefits on the Perks Playlist page of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama Arizona Georgia Mississippi North Carolina South Carolina Tennessee and Utah.
Please note UMG is not enrolled in E-Verify in California and New York and cannot support employment of candidates whose employer must enroll in E-Verify for example candidates on STEM-OPT.
For more information please click on the following links.
E-Verify Participation Poster:English / Spanish
E-Verify Right to Work Poster:EnglishSpanish
Job Category:
Salary Range:
$33600 - $55000The actual base salary offered depends on a variety of factors which may include as applicable the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
Required Experience:
IC
About Company
Universal Music Group is the world’s leading music company. We own and operate a broad array of businesses in more than 60 countries.
