Contracts & Vendor Compliance Coordinator

At T. Baker Smith we know successful projects begin long before construction starts. Were looking for a detail-oriented Contracts & Vendor Compliance Coordinator to help ensure our contracts vendors and subcontractors meet the highest standards for compliance documentation and risk management.

In this role youll collaborate with project managers procurement accounting legal and external partners to manage contract administration vendor onboarding insurance compliance and regulatory requirements. If youre organized proactive and enjoy creating processes that keep projects running smoothly wed love to hear from you.

What Youll Do

Manage Contracts

• Review contracts subcontracts and agreements for completeness and compliance.
• Coordinate contract routing execution and document management.
• Track contract renewals key dates and important deadlines.
• Identify insurance liability indemnity and other risk-related provisions for internal review.

Support Vendor Compliance

• Coordinate vendor and subcontractor onboarding and prequalification.
• Maintain vendor records and ensure required documentation remains current.
• Review vendor submissions for compliance with company and project requirements.
• Partner with project teams to ensure vendors are approved before project work begins.

Manage Insurance Documentation

• Review Certificates of Insurance (COIs) to verify contract compliance.
• Track policy expirations and request updated documentation as needed.
• Communicate with vendors to resolve insurance deficiencies.
• Maintain organized insurance records for audits and project documentation.

Promote Compliance & Reduce Risk

• Help ensure vendors meet contractual insurance and regulatory requirements.
• Maintain accurate records to support internal and external audits.
• Assist in improving compliance processes and tracking systems.

Collaborate Across Teams

• Serve as the primary point of contact for vendors regarding compliance requirements.
• Work closely with project managers procurement accounting and legal teams.
• Provide guidance to vendors on documentation and submission requirements.

What Youll Bring

• Associates or Bachelors degree in Business Administration Legal Studies Risk Management or a related field (or equivalent experience).
• Two or more years of experience in contract administration vendor management insurance compliance procurement or a similar role.
• Working knowledge of Certificates of Insurance (COIs) and basic contract terminology preferred.
• Excellent organizational skills with exceptional attention to detail.
• Ability to prioritize multiple projects and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office including Excel Word and Outlook. Experience with contract or vendor management software is a plus.

Why Join T. Baker Smith

At T. Baker Smith youll join a collaborative team that values integrity accountability and continuous improvement. Your work will directly support project success by helping protect the company our clients and our business partners through strong contract and compliance management.

If youre looking for an opportunity where your organization communication and problem-solving skills make a meaningful impact wed love to hear from you.

Apply today and help us build stronger partnerships from the ground up.

Experience comes in different forms; many skills are transferable and passion goes a long way. Here at TBS we are in the business of cultivating people and you are set up to succeed if you identify strongly with these values / behaviors;Growth oriented Trustworthy Responsive Works hard smart & safe Builds a positive team & family spirit and are Enthusiastic & energetic.

We also know that diversity of background and thought can enhance problem-solving and encourage more creative thinking which is why we are dedicated to adding new perspectives to the team.

Our purpose is investing in people to enhance communities and that commitment has endured for over 100 years. We pride ourselves in doing this by recruiting hiring and retaining diverse passionate and forward-thinking talent. T. Baker Smith is an equal opportunity employer and we are dedicated to providing an inclusive and diverse environment for all associates.