Contracts, Facilities & Grounds Manager

Performs a variety of administrative and professional duties related to the operation and maintenance of all city buildings facilities and grounds including procurement of materials and services negotiating and managing contracts preparing cost estimates and budgets and preparing agenda items for Council approval. Manages and directs the administration of facility operations; plans and directs facility-related services to ensure city buildings facilities and grounds are maintained and operated safely and efficiently. Addresses and mediates complaints and resolves problems with vendors and contractors; provides information advice feedback or assistance to others within the department to refine work outputs or resolve problems. Plans and implements short-term or annual goals objectives and strategies for the City to ensure efficient utilization of facilities. Conducts employee evaluations on designated cycles develops performance improvement plans when needed and conducts disciplinary actions with best procedure to procure goods and services; analyzes risks and benefits associated and then determines when price agreements/contracts would be advantageous; Negotiates contracts for cost savings and favorable terms and conditions; serves as liaison to resolve disputes and disagreements between City staff and contractors vendors and consultants on contracts projects and other activities. Maintains accurate facility records and operations. Administers building security programs and systems for the city. Oversees and maintains the documentation of facility records. Confers with upper management on key issues and progress toward objectives; makes recommendations to assist management in making needed improvements. Responds to Freedom of Information Act (FOIA) and Missouri Sunshine Law requests. Works with departments to transfer excess/surplus city property between departments and prepare documents regarding City assets for sale on a publicly available website (Public Surplus). Answers questions and assists citizens and other City employees on the telephone by email and in person. Performs related duties as Qualifications: Graduation from an accredited college or university with a bachelors degree in Turf Management Horticulture Facility Management Business Administration Accounting Public Administration or related field;Ten (10) years of progressively responsible experience performing above or related duties; or an equivalent combination of education and experience which provides the required knowledge skills and abilities to perform the essential functions of the knowledge of generally accepted governmental purchasing and accounting; commonly used contract types (lump sum not to exceed) required clauses and special provisions to plan and carry out the procurement and to recommend award; City licensing permitting and purchasing procedures; price analysis sufficient to analyze a proposal or bid using historical data commercial catalogs price lists etc. to ensure price reasonableness; sealed bid and negotiation procedures sufficient to obtain materials services and/or completion of construction for projects; recordkeeping report preparation filing methods and records management techniques; proper English usage including spelling grammar punctuation and vocabulary; standard business arithmetic including percentages and decimals; methods and techniques of research statistical analysis and report presentation; applicable state federal and local laws rules and regulations. Thorough knowledge in water park and spray park maintenance and operations; athletic fields and courts maintenance and operations; irrigation systems; parks cemetery and roadside mowing and maintenance operations; tree trimming and removal; landscape construction and maintenance materials and techniques; fertilizer herbicide and pesticide use; principles and practices of structural design HVAC systems plumbing systems electrical distribution remodeling carpentry security systems custodial maintenance; basic design and office layout; economic trends and factors; commodities services and product lines; applicable federal state and local regulations pertaining to building construction and ownership; prevailing wage regulations; computer programs including Web Ctrl S2 and Cityworks. Special Qualifications:Must possess a valid Drivers LicenseMust complete required NIMS level training within first six months of hire. Public Chemical Applicators License Pool Operator (CPO) Demands: While performing the essential functions of this job the employee is regularly required to sit walk use hands to finger handle or feel reach with hands and arms talk or hear and lift and/or move up to 10 pounds; may be required to lift up to 50 pounds. Work is performed in a normal office environment in other City facilities and outdoors with occasional exposure to fumes or airborne particles risk of falling objects risk of electrical shock toxic or caustic chemicals and outdoor weather conditions. The incumbents working conditions vary from quiet to loud. Mental application utilizes memory for details verbal instructions critical thinking and creative problem solving. Drug testingPhysical Abilities TestingIn addition to the application testing and/or examinations may be required for further consideration on this open until filled first review of applicants July 27 Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race color religion national origin ancestry marital status veteran status age disability pregnancy genetic information citizenship status sex sexual orientation gender identity or any other legally protected category. The City of Independence is a background screening drug-free City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job please submit your request to Disclaimer: The above statements describe the general nature level and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities demands and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment compensation or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add delete or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier OPPORTUNITY EMPLOYER BILINGUAL SKILLS PREFERRED