Contracts Administrator (Internal Opportunity)
Job Location:
Bremerton, WA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
About the City of Bremerton
Nestled along the shores of the Puget Sound and just a scenic ferry ride from Seattle the City of Bremerton offers an exceptional blend of career opportunity and quality of life. From the vibrant Harborside districtfeaturing the Kitsap Conference Center waterfront hotels dining and the Port of Bremerton Marinato the creative energy of the Bremerton Creative District and Quincy Square theres something here for everyone. Enjoy local attractions like the Puget Sound Navy Museum stroll the waterfront Bremerton Boardwalk or relax at Harborside Fountain Park. Cross the iconic Manette Bridge to explore charming shops and cafés or unwind at Evergreen Rotary Park. Outdoor enthusiasts and golfers alike will appreciate the city-owned Gold Mountain Golf Course while arts and culture thrive at venues like the Admiral Theatre and events such as the Bremerton Blackberry Festival. With its strong sense of community natural beauty and growing opportunities Bremerton is an ideal place to build your career and make a lasting impactexplore our openings and discover your future here.
- General Function
A cost of living increase of 3.8% has been approved for 2027.
Under the direction of the Director of Financial Services or designee administers the Citys centralized contracting and procurement functions for goods services professional services maintenance and capital and operational projects. Coordinates competitive solicitation and contract processes from planning through award administration and closeout; promotes compliance with applicable federal state and local requirements; maintains official contract and procurement records; and provides technical guidance to City departments. Administers assigned functions related to the Citys real property portfolio and municipal parking program.
- Representative Essential Duties and Responsibilities
The duties listed below are representative of the types of work that may be performed. The omission of a specific duty does not exclude it from the position.
Contracts Administration
- Maintains the Citys active contract inventory and complete audit files in the document management system including original contracts correspondence changes or deviations amendments clarifications and payment schedules.
- Coordinates formal bids requests for proposals (RFPs) and requests for qualifications (RFQs) including scheduling bid openings assisting with bid announcements and facilitating the disposition of bid bonds and security deposits.
- Communicates directly with bidders and project managers to resolve questions or issues that arise before during and after the bid RFP or RFQ process.
- Coordinates departmental review of contracts for professional services supplies and maintenance and provides departments with assistance and guidance on solicitation processes scopes of services and contract compliance checklists.
- Monitors and facilitates project progress through contract review the bid and award process and all phases of contract completion.
- Coordinates reviews and inspections and ensures contractor compliance with contract requirements owner specifications and governmental regulations.
- Investigates and defines problem areas conducts studies and prepares reports recommending solutions or courses of action related to contract administration or projects.
- Prepares and distributes contract status information to appropriate employees.
Parking
- Oversees daily parking operations and compliance with established policies.
- Oversees the maintenance of automated records for contracted and permitted parking spaces meter receipts and meters requiring repair or maintenance.
- Prepares and analyzes parking data including traffic accidents meter revenue permit sales and available spaces; reports findings to the Director of Financial Services and makes recommendations based on the data.
- Prepares requests for maintenance of parking structures and locations including installation of regulatory signage and road surface markings.
Property Management
- Oversees the Citys portfolio of existing properties and coordinates with Facilities Management regarding property oversight.
- Facilitates lease agreements and renewals and coordinates agreements related to property use.
- Oversees compliance requirements for existing and new property-related contracts.
Purchasing
- Ensures compliance with state and local regulations governing the purchase of goods and services and reviews related City ordinances and policies for compliance.
- Develops and maintains purchasing guidelines for distribution to departments and trains department staff on purchasing laws policies and procedures.
- Develops and maintains a reference list of appropriate vendors by purchasing category.
- Interviews and negotiates with potential and existing vendors regarding price quotes delivery terms warranties options and discounts; evaluates vendor performance and obtains credit when appropriate for unsatisfactory goods and services.
- Researches recommends and implements improvements in how purchasing information is communicated to prospective bidders and the public including maintaining and updating related City website content.
Other Duties
- Maintains regular and reliable attendance.
- Performs related duties as assigned or required.
KNOWLEDGE SKILLS AND ABILITIES (Entry Requirements)
Knowledge of:
- Applicable laws codes regulations and procedures including federal procurement regulations the Revised Code of Washington (RCW) and the Washington Administrative Code (WAC).
- Contract language and negotiation practices applicable to government contracts.
- Project tracking contract recordkeeping and document management practices.
- Modern office practices procedures equipment automated information systems and data processing.
Skill and Ability to:
- Work independently on complex and non-routine matters while managing multiple projects in a dynamic work environment.
- Prepare clear and comprehensive technical reports recommendations and proposals and communicate effectively both orally and in writing.
- Use a personal computer and software such as Microsoft Word Excel Outlook and PowerPoint.
- Organize proofread and complete complex documents accurately and with close attention to detail.
- Maintain accurate records and files and exercise discretion in confidential matters.
- Interpret and apply applicable policies procedures contractual requirements and administrative guidelines.
- Establish and maintain cooperative and effective working relationships.
- Communicate clearly and professionally both orally and in writing using language appropriate to the audience and purpose.
- Qualifying Education and Experience (Minimum Requirements)
- Four (4) years of progressively responsible professional experience in contract negotiation preparation and coordination including experience with public-sector (or closely related) purchasing.
- Bachelors degree from an accredited college or university in Economics Business Public Administration or related field.
An equivalent combination of education and progressively responsible professional experience in contract negotiation preparation coordination and public-sector purchasing may substitute for the required education on a year-for-year basis.
PHYSICAL REQUIREMENTS
The physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee frequently sits; communicates; uses hands and fingers to handle feel or operate objects tools or controls; and reaches with hands and arms. The employee occasionally walks and must occasionally lift or move up to 25 pounds. Required visual abilities include close vision and the ability to adjust focus.
WORKING CONDITIONS
The work environment characteristics described are representative of those encountered while performing the essential functions of this job. Work is performed in a normal air-conditioned office environment. The employee may encounter individuals who are irate or hostile. The noise level is usually moderately quiet.
- Examination Process and Required Documents
THIS IS AN INTERNAL RECRUITMENT. ONLY CURRENT CITY
OF BREMERTON EMPLOYEES ARE ELIGIBLE TO APPLY.
Applicants must apply on-line at Application Materials:
A completed City application and personal résumé are required. Incomplete applications packets will not be considered. Required application materials must be submitted online by 5:00 p.m. on the closing date. It is the responsibility of the applicant to ensure their application materials reflect the minimum qualifying experience knowledge skills and abilities as listed on the job posting.
Important Application Note: Please do not attach copies of certifications or transcripts to your application unless they are listed as a requirement for the position.
Application process after submittal - What to expect:
Initial screening Once the position closes the HR Department will review and evaluate your application materials to determine whether your materials reflect and demonstrate the knowledge skills abilities and experience required to meet the minimum qualifications.
Invitation to Interview After initial screening and additional review by the hiring department if it is determined that you exceed the minimum qualifications you may be contacted and invited to interview with a hiring panel.
References After the interview if it is determined that you are the most qualified candidate for the position references will be sent electronically to the individuals listed on your application.
Pre-employment Requirements If/when applying for safety-sensitive positions pre-employment physicals and/or drug testing may be required prior to any final offer of employment.
NOTE TO APPLICANTS WITH DISABILITIES:If you require an accommodation at any point during the application process please contact Human Resources at or
Equal Employment Opportunity Statement
Thank you for your interest in joining the City of Bremerton.
The City of Bremerton is committed to integrating diverse perspectives into our workplace culture and encourages our employees to bring their whole authentic selves to work. We encourage applications from candidates of all backgrounds and experiences and do not discriminate on the basis of any protected status under applicable law. We strive to create a diverse team that allows us to effectively connect to the community we serve.
If you have a less traditional background we want to hear about your transferrable skills and experience. We value a variety of perspectives and are excited to see what you bring to the table.
ADA Statement
The City of Bremerton does not discriminate on the basis of disability in programs and activities which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990 and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided.The City of Bremerton is proud to be an Equal Employment Opportunity Employer committed to a diverse workforce.
Required Experience:
Unclear Seniority
